Board Minutes | Sept 18 - Oct 16

APSC XXII Board Meeting Agenda Sunday, October 16, 2016. 5:00pm EST.

Liaisons

    • Waiting for updates to directories
    • Planning meet up w/ freshmen

 

  • TD Arthur/Kathryn: Brainstorm “passion project”

Chair

    • PAGE collab - Body Love 2-Part Campaign (Locust Walk menstrual items, Speaker event on Tues at 8 PM)

 

  • TD Sarah: Consult with PAGSA about grad level initiative / brainstorm criteria

 

    • Student Leaders Monthly Meeting
      • Next Wed 19th at 6 PM - PAACH Dinner - Arthur, Yen Yen, Kathryn

 

  • TD Arthur, Yen-Yen, Kathryn: go to PAACH dinner on Wed, Oct 19th at 6 PM

 

    • PAAFF
      • MGMT100 Team
      • Want to send out paragraph about different movies to us
    • SEPTA Initiative
      • Provide free SEPTA transportation for students

 

  • TD Sarah: Get back to Ivan on SEPTA tokens initiative

 

    • First Gen/low ses Beginning of the Year event
    • Elections
      • November 16 election
      • Apps are due November 13
      • Info Sessions
        • 2 weeks prior
        • Oct 26 at 9 PM (ARCH 108)
        • Oct 27 at 8 PM (PAACH)

 

  • TD Michelle: Work on marketing materials for election info sessions / make facebook event
  • TD Sarah: Reserve PAACH for Oct 27, etc.
  • TD Sarah: Bring prizes :P

 

    • UC Seat
    • Online Bias Assessment Report
      • Meeting on Tuesday at 3 or 4 PM
    • Meeting with Meeta Kumar
      • Counselor at CAPS

 

  • TD Sarah: Transfer communication to Brandon

 

    • Active Minds Collaboration
      • Series of workshops and discussion groups
      • Dates

 

  • TD Brandon: Reply to Active Minds on dates

 

    • Faculty Diversity Committee
      • Yen-Yen will be on this committee
    • Faculty Diversity Award/first gen low ses grad school Committees
      • email Ian
      • one for each project
      • award to one member on faculty who is of minority background
        • Maya and Michelle will be on this committee
    • Committee Standings List - ongoing initiative list - past events
      • more transparency on website
    • API Dating Workshops
      • 3 part series over the course of 3 months
      • Sonalee Rashatwar
        • speaks at conferences about body positivity
      • PAGE
        • Safe sex + toy usage - for women by women
        • Misogynistic language - for men by men
        • Interracial dating + Talking to family about dating
          • Start with this one!
      • 4 workshops over the course of a year (2 per semester)
        • Workshop for men by men
        • Workshop for women by women
    • First Gen, low ses committee for assistance into graduate school programs
    • Monthly Check in meetings
      • Supporting board
      • 2-1 meetings: THIS FRIDAY!

 

  • TD Brandon, Sarah, Andy: Find time for check in meeting

Vice Chair

    • Town Hall
      • APSC Town Hall Meeting - Kelly, Rich, Amanda, Majid

 

  • TD Brandon and Maya: APSC Olympics?

 

  • TD Brandon & Majid: Look into Board Bonding!
  • Contacted PWC, CAPs, etc.
  • Met with Meeta Kumar
    • Start PAACH Mental Health Discussion again
    • iCare training - reflect and learn about how to talk to people who are struggling
    • Pop up booth in PAACH or ARCH with CAPS
    • Depression screening test
  • Setting up meeting with PWC

2

Political

 

  • UC and UA Steering Recap

 

    • First UC meeting of the year

 

  • Collab on APA feminism discussion

 

    • Sangam & APA Women & aKDPhi already collabing
    • Friday, Oct 28th
    • Tabling - in front of PWC; people stop by and take pictures regarding why they’re a proud woman of color

 

Constituent

    • Movie night first week of November - Zootopia
    • Mixer with Temple ASA (our equivalent) - Late Oct mixer?

 

  • TD Maya: Respond to Temple ASA
  • TD Everyone: Make space for first week of Nov to go to Temple ASA mixer

 

    • Monday 8 pm committee meeting
      • board/committee event, small social event, help with Majid speaker event

 

  • Promote personal and intergroup interactions

 

    • Robyn - grad school database
      • Similar program to ‘Lunch with a Senior’; Grad + Undergrad mentorship
      • Start database from grad school of different fields - Leave it to undergrads to reach out
      • Best way to disseminate this information?
      • Google form for Grad students to fill out

 

  • TD Brandon/Majid: Reach out to grad student on board of advisors / PAAGSA regarding database

 

    • Board Mixers
      • Once a month = goal
      • Start over/get feedback??
        • Connect via email

 

  • TD Maya: Set up board mixers!!!

 

    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion

 

  • Facebook group

 

    • APSC Dollars
    • Constituent Events
      • attending as many events as possible
      • facebook group link and freeforcoffee link

 

  • TD Maya: advertise FreeForCoffee again!

 

    • m.me/freeforcoffee

Finance

    • T-Change/ICF/Penn Tradition

 

  • TD Andy: update kusum about budget and NSO reimbursement (talk to kusum)

 

      • Also ask kusum about how to add cheques to our account
      • Use this money for new club fund

 

  • TD Andy: send receipts to funding boards for Arden Cho

 

      • ICF, UMC money for Arden Cho (receipts)
    • SRFS meeting this week
    • Budget Analysis
      • See how much we’re allocating to stuff
      • Make apsc spreadsheet
    • Possible Sponsorships?

 

  • TD Brandon/Andy: Figure out Board Gear reimbursements on Friday Missed it :(

 

 

Liaisons

    • All freshmen liaisons accounted for!!! (except for one from SAS but we have his name)
      • BYO/Mixer @ Ken’s - probably the 29th (?)
    • Passion project update
      • Chalking bridge
      • Freshman liaison spotlights
      • Exclusive group for freshmen?
      • Forum update

 

  • TD Kathryn/Arthur: Set up BYO details

 

 

External

 

  • Babar Harrie - SoundCloud Rapper with a 1000 ish following.

 

    • New Chaplain for MSA - Terrified author (just spoke at Cornell) - Nov 1 (?)

 

  • TD Majid: Reach out to Penn Dems / other political groups regarding Terrified author speaker event around Nov 1 or later

 

      • Authors at Wharton

 

  • TD Majid: Think about a “blacklist” or counter-event

 

 

Communications

    • Winterfell fundraiser - final count-The total revenue after accounting for the above rules was $253.96.

 

  • TD Michelle: Make announcement

 

    • PVP Meeting
    • Fighting for Visibility

 

  • TD Michelle: Winterfell share event

 

    • Fundraising and Community Outreach Committee
      • Decided on one large event for the semester

 

  • TD Michelle/Andy: Meet with committee

 

        • TD Michelle/Andy: Winterfell on Friday; get Zach and Shannon

 

  • TD Michelle: Look into Door of Clubs

 

    • Start weekly spotlights again
      • Already got 3 nominations and a few submissions
      • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
      • Emailed APSC constituents
      • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
    • TD Michelle: Posting Minutes to Website and sending TDs
    • TD Michelle: Check up on feedback form
    • Photo campaign
      • Highlighting issues in social media
    • Website launch

 

  • TD Michelle: Update website with WCBS

 

 

Discussion

  • GBM Planning
  • Announcements
    • Chair: PAGE collab, PAAFF, APSC Election, AT&T Sponsorship - $200, James Ahn Recap
    • Constituent: FreeForCoffee restarting!!
    • Freshmen Liaison Doc Update
    • Winterfell Fundraiser
    • Funding Presentation

 

ASPSC XXII Board Meeting Agenda

Tuesday, October 11, 2016. 5:00pm EST.

Liaisons

    • Waiting for updates to directories
    • Planning meet up w/ freshmen

 

  • TD Arthur/Kathryn: Brainstorm “passion project”

 

 

Chair

    • PAGE collab - Body Love 2-Part Campaign (Locust Walk menstrual items, Speaker event on Tues at 8 PM)
    • Student Leaders Monthly Meeting
      • Next Wed 19th at 6 PM - PAACH Dinner - Arthur, Yen Yen, Kathryn

 

  • TD Sarah: Let Peter know that Arthur, Yen-Yen, Kathryn can go to PAACH Dinner
  • TD Arthur, Yen-Yen, Kathryn: go to PAACH dinner on Wed, Oct 19th at 6 PM

 

    • PAAFF
      • MGMT100 Team
      • Want to send out paragraph about different movies to us
    • SEPTA Initiative
      • Provide free SEPTA transportation for students

 

  • TD Sarah: Get back to Ivan on SEPTA tokens initiative

 

    • First Gen/low ses Beginning of the Year event
    • Elections
      • November 16 election
      • Apps are due November 13
      • Info Sessions
        • 2 weeks prior
        • Oct 26 at 9 PM (ARCH 108)
        • Oct 27 at 8 PM (PAACH)

 

  • TD Michelle: Work on marketing materials for election info sessions
  • TD Sarah: Reserve PAACH for Oct 27, etc.

 

            • UC Seat
    • Online Bias Assessment Report
      • Meeting on Tuesday at 3 or 4 PM
    • Meeting with Meeta Kumar
      • Counselor at CAPS

 

  • TD Sarah: Transfer communication to Brandon

 

    • Active Minds Collaboration
      • Series of workshops and discussion groups
      • Dates

 

  • TD Brandon: Reply to Active Minds on dates

 

    • Faculty Diversity Committee
      • Yen-Yen will be on this committee
    • Faculty Diversity Award/first gen low ses grad school Committees
      • email Ian
      • one for each project
      • award to one member on faculty who is of minority background
        • Maya and Michelle will be on this committee
    • Committee Standings List - ongoing initiative list - past events
      • more transparency on website
    • API Dating Workshops
      • 3 part series over the course of 3 months
      • Sonalee Rashatwar
        • speaks at conferences about body positivity
      • PAGE
        • Safe sex + toy usage - for women by women
        • Misogynistic language - for men by men
        • Interracial dating + Talking to family about dating
          • Start with this one!
      • 4 workshops over the course of a year (2 per semester)
        • Workshop for men by men
        • Workshop for women by women
    • First Gen, low ses committee for assistance into graduate school programs
    • Monthly Check in meetings
      • Supporting board
      • 2-1 meetings: THIS FRIDAY!

 

  • TD Brandon, Sarah, Andy: Find time for check in meeting

 

 

Vice Chair

    • Town Hall
      • APSC Town Hall Meeting - Kelly, Rich, Amanda, Majid

 

  • TD Brandon and Maya: APSC Olympics?

 

    • TD Brandon & Majid: Look into Board Bonding!
    • Contacted PWC, CAPs, etc.

 

  • TD Brandon: Set up meeting w/ Meeta Kumar this week

 

2

Political

 

  • UC and UA Steering Recap

 

    • First UC meeting of the year

 

  • Collab on APA feminism discussion

 

    • Sangam & APA Women & aKDPhi already collabing
    • October 26th (before GBM)

Constituent

 

  • TD Everyone: RSVP to Wine & Cheese night on Friday 9 pm (groupme)

 

    • Movie night first week of November - Zootopia
    • Mixer with Temple ASA (our equivalent) - Late Oct mixer?

 

  • TD Maya: Make when2meet for mixer with Temple ASA

 

    • Monday 8 pm committee meeting
      • board/committee event, small social event, help with Majid speaker event

 

  • Promote personal and intergroup interactions

 

    • Robyn - grad school database
      • Similar program to ‘Lunch with a Senior’; Grad + Undergrad mentorship
      • Start database from grad school of different fields - Leave it to undergrads to reach out
      • Best way to disseminate this information?
      • Google form for Grad students to fill out

 

  • TD Brandon/Majid: Reach out to grad student on board of advisors / PAAGSA regarding database

 

    • Board Mixers
      • Once a month = goal
      • Start over/get feedback??
        • Connect via email

 

  • TD Maya: Set up board mixers!

 

    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion

 

  • Facebook group

 

    • APSC Dollars
    • Constituent Events
      • attending as many events as possible
      • facebook group link and freeforcoffee link

 

  • TD Maya: advertise FreeForCoffee again!

 

    • m.me/freeforcoffee

Finance

    • T-Change/ICF/Penn Tradition

 

  • TD Andy: update kusum about budget and NSO reimbursement (talk to kusum)
  • TD Andy: send receipts to funding boards for Arden Cho

 

    • ICF, UMC money for ARden Cho (receipts)
    • SRFS meeting this week
    • 7 Funding apps this week!
    • Budget Analysis
      • See how much we’re allocating to stuff
      • Make apsc spreadsheet
    • Possible Sponsorships?

 

  • TD Andy: Email receipts
  • TD Maya: Check in with Andy about emailing receipts
  • TD Brandon/Andy: Figure out Board Gear reimbursements on Friday!

 

 

External

 

  • Babar Harrie - SoundCloud Rapper with a 1000 ish following.

 

    • New Chaplain for MSA - Terrified author (just spoke at Cornell) - Nov 1 (?)

 

  • TD Majid: Reach out to Penn Dems / other political groups regarding Terrified author speaker event around Nov 1 or later

 

    • PAAFF - TD Majid: Reach out to next PAAFF

 

  • TD Majid: Think about a “blacklist” or counter-event

 

 

Communications

  • Winterfell fundraiser
    • PVP Meeting
    • Fighting for Visibility

 

  • TD Michelle: Winterfell share event

 

    • Fundraising and Community Outreach Committee
      • Decided on one large event for the semester

 

  • TD Michelle/Andy: Meet with committee

 

        • TD Michelle/Andy: Winterfell on Friday; get Zach and Shannon

 

  • TD Michelle: Look into Door of Clubs

 

    • Start weekly spotlights again
      • Already got 3 nominations and a few submissions
      • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
      • Emailed APSC constituents
      • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
    • TD Michelle: Posting Minutes to Website and sending TDs
    • TD Michelle: Check up on feedback form
    • Photo campaign
      • Highlighting issues in social media
    • Website launch

 

  • TD Michelle: Update website with WCBS

 

 

Discussion

  • GBM Planning
  • Announcements
    • Chair: PAGE collab, PAAFF, APSC Election, AT&T Sponsorship - $200, James Ahn Recap
    • Constituent: FreeForCoffee restarting!!
    • Freshmen Liaison Doc Update
    • Winterfell Fundraiser
    • Funding Presentation

 

GBM Planning

  • Chair: SEPTA Initiative, VPUL Dinner, Amy Guttman Lunch
  • Constituent: ?!?
  • External: Yuna Event and Marketing Needs
  • Finance: 2 Funding Apps Sangam and aKDPhi, Winterfell FundraiserOct 10-14
  • Communications: Fighting for Visibility Recap

 

ASPSC XXII Board Meeting Agenda

Sunday, September 18, 2016. 5:00pm EST.

 

Updates:

 

Chair

    • SEPTA Initiative
      • Provide free SEPTA transportation for students

 

  • TD Sarah: Get back to Ivan on SEPTA tokens initiative

 

    • Freshmen Liaison
      • 8 apps

 

  • TD Sarah: Send board the freshman liaison apps
  • TD Everyone: Try to read apps by Tuesday 6 PM (Pick top 4)
  • TD Everyone: Friday 5:30-6:30 Freshman Liaison Interviews
  • TD Sarah: Prepare rejection emails and interview emails

 

    • Provost Dinner
      • Thursday 5 PM

 

  • TD Sarah & Brandon: Brandon and Sarah will go to Provost Dinner

 

    • VPUL Planning Meeting
      • Monday 5 PM

 

  • TD Sarah & Majid: Majid and Sarah will got to Guttman Lunch + VPUL Prep Meeting
  • TD Sarah: Inform about dietary restrictions for lunch

 

    • First Gen/low ses Beginning of the Year event
    • UC Seat
    • Online Bias Assessment Report
      • Meeting on Tuesday at 3 or 4 PM
    • Meeting with Meeta Kumar
      • Counselor at CAPS

 

  • TD Sarah: Transfer communication to Brandon

 

    • Active Minds Collaboration
      • Series of workshops and discussion groups
      • Dates

 

  • TD Brandon: Reply to Active Minds on dates

 

    • Faculty Diversity Committee
      • Yen-Yen will be on this committee
    • Faculty Diversity Award/first gen low ses grad school Committees
      • email Ian
      • one for each project
      • award to one member on faculty who is of minority background
        • Maya and Michelle will be on this committee
    • Committee Standings List - ongoing initiative list - past events
      • more transparency on website
    • API Dating Workshops
      • 3 part series over the course of 3 months
      • Sonalee Rashatwar
        • speaks at conferences about body positivity
      • PAGE
        • Safe sex + toy usage - for women by women
        • Misogynistic language - for men by men
        • Interracial dating + Talking to family about dating
          • Start with this one!
      • 4 workshops over the course of a year (2 per semester)
        • Workshop for men by men
        • Workshop for women by women
    • First Gen, low ses committee for assistance into graduate school programs
    • Monthly Check in meetings
      • Supporting board
      • 2-1 meetings: THIS FRIDAY!

 

  • TD Everyone: invite people to APSC intersections event
  • TD Brandon, Sarah, Andy: Find time for check in meeting

 

 

Vice Chair

    • Town Hall
      • APSC Town Hall Meeting - Kelly, Rich, Amanda, Majid

 

  • TD EVERYONE: Mark Zahav 9/21 at 8:45 PM
  • TD Michelle: Post about Kusum Fund on social media
  • TD Brandon and Maya: APSC Olympics?

 

 

Political

 

  • TD YYG/Brandon - Meet with committee
  • Voter Registration - emailing with SEAMAAC

 

  • Freshmen API issues workshop 9/21
    • 5-7 PM JMHH 355
    • General overview of API issues
    • Discussion groups with facilitators
    • Topics: Family, Self, Career, Exploring Internal Issues in Community
    • Got questions from PEER, in process of finding facilitators
    • Applied for funding for food
  • Salaam Neighbor Film Screening - ASAM UAB 9/26
    • Collaborate with UAB to help advertise
    • Discussions on constant foreignness, xenophobia, islamophobia and the rhetoric in the current election cycle
    • Planning on inviting a Syrian refugee family to attend

Constituent

    • Monday 8 pm committee meeting
      • board/committee event, small social event, help with Majid speaker event

 

  • Promote personal and intergroup interactions

 

    • Robyn - grad school database
      • Similar program to ‘Lunch with a Senior’; Grad + Undergrad mentorship
      • Start database from grad school of different fields - Leave it to undergrads to reach out
      • Best way to disseminate this information?
      • Google form for Grad students to fill out

 

  • TD Brandon/Majid: Reach out to grad student on board of advisors / PAAGSA regarding database

 

    • Board Mixers
      • Once a month = goal
      • Start over/get feedback??
        • Connect via email

 

  • TD Maya: Send to board listservs (PAACH Biweekly, Board Mixers)

 

    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion

 

  • Facebook group

 

    • APSC Dollars

 

  • Penn Spectrum Weekend meeting

 

      • https://www.facebook.com/events/248255135561185/ sign up!
      • Free for students
      • Weekend in September
      • panels, social events, etc.
      • Want a representative from each of the boards if possible for planning
      • Committees for programming (encourage people in the community to apply to those)
    • Constituent Events
      • attending as many events as possible
      • facebook group link and freeforcoffee link

 

  • TD Maya: restart free for coffee / keep in contact with FreeforCoffee

 

Finance

    • T-Change/ICF/Penn Tradition

 

  • TD Andy: ask about budget

 

    • SRFS: Determine if schedule available
    • Budget Analysis
      • See how much we’re allocating to stuff
      • Make apsc spreadsheet
    • Possible Sponsorships?

 

  • TD Andy: Email receipts
  • TD Maya: Check in with Andy about emailing receipts
  • TD Brandon/Andy: Figure out Board Gear reimbursements

 

  • Prepare funding for Meesh and Majid’s speaker events

 

External

 

  • Yuna on September 29th - Still Negotiating
  • TD Majid: Talk to Peter about forms
  • TD Majid: Go to funding meetings
  • TD Majid: Send out formal request for collaborating groups, Reach out to Inspiration

 

      • Babar Harrie - SoundCloud Rapper with a 1000 ish following.
    • PAAFF - TD Majid: Reach out to next PAAFF

 

  • TD Majid: Think about a “blacklist” or counter-event

 

 

Communications

    • PVP Meeting
    • Fighting for Visibility

 

  • TD Michelle: Check for macbook adapter, mic for moderator, and projector
  • TD Michelle: Prepare a green room for Arden

 

 

  • TD Michelle: Touch base with Arden’s agent

 

    • Supakorn Laohasongkram - Buddhism Club

 

  • TD Michelle: Reply to Buddhism Club

 

    • Fundraising and Community Outreach Committee
      • Decided on one large event for the semester

 

  • TD Michelle/Andy: Meet with committee

 

        • TD Michelle/Andy: Winterfell on Friday; get Zach and Shannon
    • Start weekly spotlights again
      • Already got 3 nominations and a few submissions
      • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
      • Emailed APSC constituents
      • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
    • TD Michelle: Posting Minutes to Website and sending TDs
    • TD Michelle: Check up on feedback form
    • Photo campaign
      • Highlighting issues in social media
    • Website launch

 

  • TD Michelle: Update website with WCBS

 

 

Discussion

  • GBM Planning
    • PAACH Townhall
    • WCBS Presentation
    • Announcements
      • Meeting with Meeta Kumar
      • Online Bias Assessment Report
      • Active Minds Collaboration
      • UC Seat
      • Freshmen Liaison App
      • Freshmen Workshop
      • ASAM UAB Film screening
      • Yuna on September 29th - Collaborations and Ideas
      • Penn Spectrum Weekend
      • Committee updates
      • FreeForCoffee update
    • Funding Presentation
Board MeetingsBoard APSC