Board Minutes | 3.14.16

APSC XXII Board Meeting Agenda

Monday March 14, 2016. 4:00pm EST.

Harrison 21st Lounge

 

Important Dates

  • GBM March 16th 8PM

Chair

  • Meeting with Maureen Rush
  • UMC Budget - March
  • Room Reservations for GBMs
    • Due March 11
    • TD Sarah: Fill out room reservation room for GBMs
    • TD Sarah: Consult with UMC; make sure there is no overlap
    • TD Sarah: Send Temi dates for GBM
  • TD Everyone: Send out emails tonight and figure out time amongst yourselves
  • Meeting with DP
    • 2/29 1:45 PM
  • Pennsylvania Youth Action Conference
    • Co-sponsor and outreach
    • Name on all funding forms + marketing to constituents
    • TD Sarah: Tell Cody we’re on board for the PA Youth Action Conference
  • Faculty Diversity Committee
    • Yen-Yen will be on this committee
  • Faculty Diversity Award/first gen low ses grad school Committees
    • email Ian
    • one for each project
    • award to one member on faculty who is of minority background
      • Maya and Michelle will be on this committee
  • Committee Standings List - ongoing initiative list - past events
    • more transparency on website
  • UMC: Newsletter focused on minority communities
    • who wants to work with UMC?
    • Journal?
    • writing articles: help sparingly - maya, sarah, majid, brandon, yen-yen
  • UMC: cultural house mixer with all students
    • go into cultural houses for an activity
  • API Dating Workshops
    • Sonalee Rashatwar
      • speaks at conferences about body positivity
    • PAGE
      • Safe sex + toy usage - for women by women
      • Misogynistic language - for men by men
      • Interracial dating + Talking to family about dating
        • Start with this one!
    • 4 workshops over the course of a year (2 per semester)
      • Workshop for men by men
      • Workshop for women by women
  • First Gen, low ses committee for assistance into graduate school programs
  • Robyn’s Mental Health Workshop
    • February 25th 2 PM
    • Discussion around mental health issues
      • Very well attended --- 20-30 people
      • Set the rules for interactions
    • Current Ideas
      • Stigma of seeking counseling
      • Biases in mental health research
      • How to better help those around us (activism skills, etc.)
    • Other possible Ideas
      • Focus on a specific aspect
      • Resources at Penn
      • Staying positive
  • 6CRC
    • Met with other centers
    • Event in March on solidarity (late March)
      • Short panel with students talking + interactive workshop about solidarity
  • 5B
    • Online Bias Assessment Report
      • maybe work with DPS?
      • TD Sarah: Keep in contact with officials regarding the online bias assessment report
    • PILOT
  • Monthly Check in meetings
    • Supporting board
    • 2-1 meetings: THIS FRIDAY!
    • TD Sarah and Majid: Set up check-in meeting
  • MSP (Multicultural Scholars Weekend)
    • representative for this committee (usually admissions)
    • 5B specific event
    • 2 asian students came
  • KSA: Activism Across Asia
    • KSA Panel event to talk about protests in Korea (nationalization of textbooks, Hong Kong, Taiwan, etc.)
    • Professors to talk about this
    • PennThai, M@P, KSA collab (regarding protests)
    • one scholar from singapore
  • Penn Wellness Steering Committee
    • 30 groups and communities across campus who are dedicated to implementing wellness initiatives within their groups. The committee is meant to serve as an outlet for collaboration, idea sharing, and event planning for wellness programming
  • Penn Spectrum Weekend
    • “This conference, taking place September 23-25, 2016, will be bringing our various alumni and student communities together to celebrate and discuss diversity at Penn and beyond.”
    • Luncheon
  • Scholarship
    • email from Delta - wants to sponsor an event
    • UPAAN wants to sponsor
  • AV Supply - waiting on Peter

 

Vice Chair

  • Board Gear
    • Jennie gave contact info
    • Contact info doesn’t work anymore?! shoredesigns
    • TD Brandon: Send in designs into website
  • ECAASU/ITASA
    • Talked to Peter, created interest form w/ Michelle, want app process for scholarships for ECAASU
      • Post-ECAASU talk?
      • Sleeping bags at PAACH
        • TD Brandon: Remind people to return sleeping bags
    • Reimbursement - David
  • work on UPAAN scholarship
    • Trying to revamp, PAACH has maintained a relationship
    • Waiting for response
    • TD Brandon: Bother Paulo on FB regarding UPAAN
  • Meeting with Penn Women’s Center
    • Going to happen
    • TD Yen-Yen: Email Viraj for summary of SAVA training that we can pass along to constituents
  • PAACH Leadership Meeting
    • ‘Suggestions’ for Staff:
      • Have stance over Wii
      • Equal staff presence in student’s base
      • Respect staff more (get students to respect staff more!)
      • Amanda will put up guidelines for PAACH :)
  • Meeting with PAACH to contact alumni/UPAAN/yPAAN
    • list of local organizations retrieved from Peter
      • tour of Chinatown - local community
        • work with community outreach committee
  • Peter - speaker through PAACH (Mia Yamamoto) - work with Japanese American center and LGBT center: speaking March 31st
  • Connections with local organizations - funnel PAACH as activism center for students to get involved with local community in meaningful ways - AAU, AAI
    • Tour of Chinatown organizations idea
  • Planning for next social!
    • TD Brandon: Optionz? for Board social!
  • Ryan wants to talk about Kusum fund
    • Promotion material
    • He & Nicolette want to host a social media campaign to reach out to a lot of people
  • Discussion about the variety of talks
    • Solidarity Series
    • PAGE Talk about Gender
    • More education to constituents?
    • Combine all into one big discussion --- all have connections to APALI --- make everything into ‘Tea with APALI’?
    • TD Brandon, Majid, Yen-Yen, and Sarah: Set up meeting to prep for meeting
    • TD Brandon, Majid, Yen-Yen, Sarah: Set up meeting to discuss combining all meetings into one ‘Tea with APALI’
  • SAVA Promotion; (ICARE?)
    • TD Everyone: Start promoting SAVA - encourage leaders to participate in the training
    • TD Michelle: SAVA post on Facebook

 

Political

  • University Council Open Forum (2/17/16) (4-6 PM)
    • UC APP DUE 2/22/16
    • Update: UC App finished, interview completed
  • Making spreadsheet - other “APSC” groups outside of us
    • talk with them about their specific groups / what they do
    • possible collaborations
    • TD Yen-Yen: Meet w/ Temple ASA
  • CDUS
    • Analyzed data for CDUS
    • Faculty Lunch in Feb 29 - Heather Williams and Grace Kao-- faculty come in and talk about teaching preferences
    • TD Yen-Yen: Attend meeting on Thursday from 11-12 am
  • Integration with other PAACH groups
    • Sit-down meeting with other undergrad PAACH organizations to talk about relationship with them
    • Rep from PEER, ASPIRE, etc. at APSC GBMs
    • TD Yen-Yen: Reach out to different PAACH groups to talk about relationship with them (form more collaborative relationship)
  • Working with other 5B groups to have a conference to discuss self-segregation/5B Week
    • introductory thing for freshmen in the future
    • Group chat --- meet this week
    • TD Yen-Yen: Add Majid to group for 5B week
  • Integration with the other 5B groups and other cultural centers
    • 5B meetings - Sarah, Yen-Yen, Majid
      • Brandon focusing more on internal initiatives
  • Why Do APIA issues matter short video
    • Questions - Why do API issues matter?
    • Interview different members of the community
    • Collaborate - Make into video; distribute video
    • Short, powerful video
    • TD Yen-Yen: Create list of possible interviewers
    • TD Yen-Yen: Reach out to potential videographers
  • Meeting with Peter and Will Wang
    • activist ideas (API issues) - more discussion
    • March 16 - wants to do a presentation during GBM on API history at Penn
    • TD Yen-Yen, Majid: Meet with Will to figure out presentation for APSC GBM 3/16
    • Peter wants to do a presentation; wants to incorporate more education
  • APSC/ASAM History Jeopardy
    • constituent groups can sign up as teams
    • small funding prizes
    • List of question and category ideas in Jeopardy
    • aim for week after Spring Break
    • Monday, March 28 ~6PM
    • TD Yen-Yen: Pitch idea of possible monetary prize for jeopardy (take from constituent fund)
    • TD Yen-Yen: Follow up w/ Christian and see what ASAM said regarding Jeopardy
  • PEER Service Projects
    • Group 1: Colorism and Anti-Black sentiments in API community
      • March 30th 6-7:30 pm in Golkin Room in Houston
    • Group 2: Political Apathy
      • Meet with Will Yeung
      • Hosting a panel and a discussion afterwards

 

Constituent

  • Promote personal and intergroup interactions
  • Robyn - grad school database
    • Similar program to ‘Lunch with a Senior’; Grad + Undergrad mentorship
    • Start database from grad school of different fields - Leave it to undergrads to reach out
    • Best way to disseminate this information?
    • Google form for Grad students to fill out - start to pass along after spring break
    • TD Maya: Send out new Food for Thought event in newsletter
  • Board Mixers
    • Emailed to check up
    • Once a month = goal
    • https://docs.google.com/forms/d/1PI4P1fG_bYaRZCX_2NMx76XGcTYnPr1GE5AdTU0Spwc/viewform
      • Connect via email
      • Made a form to send to the presidents
  • Bi-weekly PAACH events, discussions, etc.
    • opposite weeks of GBMS - political discussion
    • TD Maya: Reach out to WAX and see what they want to do for the bi-weekly
    • fireside chat tie in
  • Facebook groups
    • TD Maya: Make ‘Presidents Group’ - Facebook
      • Externals optional
  • APSC Dollars
  • Penn Spectrum Weekend meeting
    • Weekend in September
    • panels, social events, etc.
    • Want a representative from each of the boards if possible for planning
    • Committees for programming (encourage people in the community to apply to those)
  • Constituent Events
    • attending as many events as possible
    • facebook group link and freeforcoffee link

Finance

  • T-Change/ICF/Penn Tradition
  • Budget Analysis (lawrence completed)
    • We funded more in the fall semester than we have in the past
    • Budgeted ~$700 to constituent fund, ~$550 guaranteed fund
    • UA Contingency funded us twice
  • TD Andy: Update Budget + Remember to write down the numbers after the GBMs
  • Digest Townhall Suggestions
    • Justify numbers
    • TD Andy: send out funding brochure regularly
    • educating presenters and voters
      • i.e. the brochure, talk to the people who are about to present
      • talk about certain things before the funding process
    • TD Andy: add more information to info sheet (a FAQ)
    • budget analysis for constituent groups
      • refer them to Kusum
  • Corporate Sponsorship
    • Delta
      • APSC Formal ?!?!?!??!?!
      • TD Andy: give Delta actual date for formal (last week of April) by Friday
    • Dates: This semester last week of april ( 26th-29th)
    • Brunch formal !!!
      • Williams Street Commons, Distrito, World Cafe Live
      • Rental fee of ~$300-$600
      • TD Andy and Yen-Yen: Look into locations + Book Williams Street Commons
        • Middle of the day
      • Classy country club

 

External

  • PAAFF
    • TD Majid and Michelle: General series graphic for both events (APSC PAAFF Screening Series, APIs in the Arts)
    • Meeting with Sangam to see what future movie to bring in
      • 30 min short films
      • April 1st, In PAACH
      • Wider Marketing, get more peeps next goal
      • Sidenote: APSC has a lot of events which is awesome, but can dilute
  • Speakers
    • TD Michelle (with Majid’s Direction): Create Cover Photo for Asian Americans in Entertainment Series
    • Bring in Muslim speaker for April
      • Collab with SAID, Perhaps SAS
      • Rohan Grover is down to contribute as an Alum → Perhaps Islamophobia Teach-In
    • Keli Lee (CAPE for speaker ideas)
      • She hasn’t responded. She may, We’ll double check for Next Semester
    • TD Majid:  Think about David So Event for March Speaker/Performer
      • aimed for March 31
      • Needs a month - may not be able to make March
      • TD Majid: Look into Jenny Yang as a speaker via Viraj ASAP
    • Fung Brothers responded
      • Responded again saying I should talk to someone else, the assistant never responded...I prodded them again.
      • TD Sarah and Majid: Ask for $1000 + travel expenses (Fung Bros) --- negotiate!
        • I asked them what they want, and then I’ll counter offer. But they took too long (I don’t Think March is possible anymore??)
  • Muslim-related Initiatives
    • NCAPA - Condemnation (http://www.huffingtonpost.com/christopher-kang/why-i-oppose-antimuslim-h_b_8830976.html)
      • Post on website when posting the statement (TD Majid: Keep in mind article for when we release the statement!)
    • Statement in 5B
      • Lauren Silberberg - Will send me contacts of Pan-Hell presidents. She’s the last straggler…
      • Launch will be next Friday.
        • Lunch with student leaders
        • Announcement of club
        • Tea with APALI
      • NEED TO PUSH, it’s been a while. If they don’t do anything...this is the last week, I will send the verification this weekend REGARDLESS.
    • New group
      • Students Against Islamophobia and Discrimination (SAID)
        • TD Majid: Post question in 5B GroupMe about SAID
        • TD Majid: Think of eye-catching title for statement
      • TD Majid and MIchelle: Coordinate with DP to cover event
      • Social media campaign after event
      • Launch Event
        • Tea with APALI on Islamophobia
        • SASAI
        • Ideas
      • Non-Muslim Representation → Talking with Sikh Students (No response from Org, but reaching out to individuals now)

Communications

  • TD Everyone: Clean up sections
  • AT&T Sponsorship - 2016 New GenerAsian
    • TD Everyone: Send in media consent forms
    • Feb Launch Date - Will start looking for possible people to feature
      • TD Michelle: Reach out to Week 6-8 people
      • TD Michelle: Reach out to about 3 more people for Person of the Week
    • A lot of changes, contacting and emailing the sponsors
      • Issues: Asked for samples but the samples they gave were very sponsor-like
      • Prizes changed - don’t have the iPad anymore but have more prizes
  • PAACH End of the Year Celebration Planning Committee
    • Nominations
      • Meghana, Chelsey, Andrew Min, Majid, Armi
      • People who are not as involved
    • They want us to ask around to find:
      • Find people who would be good for MC’s
      • Find senior who would give a really good speech
  • PVP Meeting
    • Had retreat where groups were brought in from sports, fraternities etc.
      • not enough awareness in other age groups (not just freshmen) about issues (mental health)
      • trying to find ways to implement mental health in sports and greek life
  • Meeting w/ Peter
    • Discussed our vision meeting
    • Regarding API mental health
      • Talk to Asian Americans in CAPS who understand Penn culture a lot more
    • Develop connections with all media outlets
      • Within Penn: (Newspapers like the DP, Media & Entertainment, etc.)
        • Potentially highlight API students in the DP
      • Outside of Penn: Develop skill of how to develop a press release; public statements
      • Pipeline for stories of API students on campus
        • Meaningful stories for APIs at Penn (“Humans of New York” style)
      • Promoting ASAM Department
    • Archival System - Video Vlog, etc.
      • Peter said that using a media outlet that can be updated
  • Start weekly spotlights again
    • Already got 3 nominations and a few submissions
    • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
    • Emailed APSC constituents
    • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
  • TD Michelle, Sarah: Finish making the Powerpoint for the GBM on Wednesday
  • TD Michelle: Posting Minutes to Website and sending TDs
  • TD Michelle: Check up on feedback form
  • Photo campaign
    • Highlighting issues in social media
  • Website launch
    • Forum
    • Update non-constituent boards
  • Combatting stigmas with mental health
  • Make APSC more of a safe space by increasing discussion (broadening topics) to non-API issues

 

Discussion

  • TD Sarah and Michelle: Work on PPT for GBM
  • TD Sarah: Send out GBM reminder tonight
  • Committees
    • TD Everyone: Send out congratulatory emails by tonight; ask to come to GBM; work out time to meet before GBM (have meeting by next board meeting)
      • GBM
    • Sarah
      • Congratulations to new Committees
      • Meeting with VP Rush
    • Michelle
      • Nominate for speaker events
      • Continue to nominate for Person of the Week
      • New GenerAsian Launch
    • Maya
      • Reminders: March board mixers, APSC dollars
    • Majid
      • PAAFF Screening on April 1st in PAACH
      • Fill in suggestions to the Google Doc!
      • SAID Announcement
    • Yen Yen
      • PAACH Calendar exists now - use dry erase markers only - not easel markers or regular markets
      • APSC Jeopardy: Taking from constituent fund
    • Andy
      • Last weeks to submit proposal for Constituent Funding (Mar 27th)
    • Brandon
      • SAVA
      • ECAASU Recap
      • Organizational Reachout

 

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