Board Minutes | 1.18.16

APSC XXII Board Meeting Agenda

Monday, January 18, 2016. 1:00pm EST.

22nd Floor Harrison Lounge

Important Dates

  • CSA GBM: 1/18 4 PM
  • Seneca Safe Space + Women Speak “Women of Color in the Workspace”: 1/19 5PM
  • First GBM of the Year: 1/20 8 PM
  • LC GBM: 1/21 6-7 PM

Chair

 

  • TD Sarah: Add dates to calendar (lunar new year, etc.)
  • TD Sarah: fill out 5B directory
  • TD Sarah: talk to PAACH about bi-weekly events and flesh out schedule
  • SAC Fair
  • TD Sarah: Find out what happened with the SAC Fair notice + Ask CSA how they knew about it
  • TD Everyone: Ask about SAC Fair
  • 5B Retreat Recap

 

      • Discussed similarities and differences between groups
        • ex) validating vs invalidating your cultural identity
    • 6 CRC Welcome Back Recap
      • Met staff of various cultural houses
      • ‘Welcome’ event at each cultural house
      • More discussion in future, though this may have just been an ‘introductory’ meeting
      • More of these meetings in future
    • GBM Increase
      • Have already discussed with 14/22 presidents (all of whom have positively received the extension!)
      • Use extension for very meaningful icebreaker or discussion
    • Meetings with other organizations
      • 5B, MGC, Prism, other PAACH programs (ASPIRE, APALI, ASAM, PEER), UA, API members of UA, Graduate Organizations, Panhellenic, IFC
      • Met with all of 5B before break

 

  • TD Sarah: Meet with KP for MGC, Meet with last of 5B who were abroad

 

      • Start during reading days
        • Before end of year - 5B, MGC, Prism
        • Brandon - PAACH programs
    • Meetings with all presidents
      • Feel that APSC fosters a strong sense of community
      • List of ideas
        • Office hours on Friday (2 hours for help/talking)

 

  • TD Sarah: Set up office hours

 

        • Alienation of smaller groups and/or international groups
          • Create focus group for these groups (get volunteers from these groups to gauge what they might want)

 

  • TD Sarah: Set up focus groups for underrepresented groups

 

        • Add list of resources to APSC Website
        • Committee system - maybe add a Social Committee
        • At GBMs: Print out formalized copy of Maya’s email rather than go around and announce  (to save time)

 

  • TD Sarah: Print out Maya’s email + schedule for this week’s GBM

 

        • Possible changes in funding
          • Greater funding for smaller groups or newer groups
          • More funding for groups that haven’t collaborated in a while

 

  • TD Andy: Think about these changes in funding for various groups

 

        • Discussion on how to increase attendance at constituent group events at future GBM
        • Have group spotlight at PAACH (Poster showcasing different group)
        • Invite reps from 5B to speak about their coalitions at GBM
        • WongFu Movie screening at PAACH
    • Meeting with Valerie from GIC
    • Scholarship
      • email from Delta - wants to sponsor an event
      • UPAAN wants to sponsor
    • Committees
    • Online Bias Assessment Report

 

  • TD Sarah: Start emailing VPUL about online bias assessment report

 

    • Bi-weekly PAACH Events
      • open up to one or two collaborating groups
    • AV Supply - waiting on Peter
    • Breaking the stigma surrounding sexual violence, sexual relationships, and sexual health

 

  • TD Sarah: Talk to Tim, Jessica, Kim about these issues

 

Vice Chair

    • focus on things also outside the board
    • expanding on constituent affairs initiatives from last year
      • more informal programming
    • focus more on macro-level beyond constituent groups like PAACH and non-community APIs
      • leadership workshop on API issues
      • PEER seems like an arm for mentoring - issue it up in the air
      • ASPIRE - session w/ high school students
        • making mandatory
        • wants APSC to lead a discussion
    • work on UPAAN scholarship

 

  • Paulo Bautista will send out email

 

    • Meeting with Penn Women’s Center

 

  • TD Sarah, Brandon, Yen-Yen: Keep in contact with Tim and Brittany on email

 

    • Meetings with APSC Board Members
      • want to hold 1-1 with all of board
      • starting early next semester
      • TD Brandon: Send email this coming week for 1-1s + give out pairings for 1-1 meals
    • Meetings with PAACH Program Chairs
      • APALI, Aspire, Peer, PAACH staff
    • Weekly One-on-one Meals
      • next semester - set out pairings per week
    • Meeting with PAACH to contact alumni/UPAAN/yPAAN

 

  • TD Brandon: Set up meeting with Viraj, Peter regarding alumni/UPAAN/yPAAN

 

  • TD Brandon: Check out Civic Houses discussion
  • APSC Dollars
    • Winner of this semester (PTS) got money, etc.
    • Figure out way to restructure APSC dollars

Board Gear and Restaurant Week?

    • TD Brandon: Look into restaurant week dates
  • Lunar New Year
    • PTS, HKSA, CSA, PennLions planning a event
    • Feb 6
      • Cultural events + Show
      • Booths from various groups (groups get some money to organize their booth)

Political

    • University Council Seat Turnover - successful!
    • Making spreadsheet - other “APSC” groups outside of us
      • talk with them about their specific groups / what they do
      • possible collaborations
      • Bryn Mawr’s ASA having cultural show this Friday @ 7:30 PM

 

  • TD Everyone: Look at availability for show this Friday
  • TD Yen-Yen: Schedule meeting with Temple ASA

 

    • CDUS Meeting on Thursday
      • Data in some courses - can’t go purely off of ratings
      • Analyzed data for CDUS
      • Faculty Lunch in Feb 29 - Heather Williams-- faculty come in and talk about teaching preferences
    • Working with other 5B groups to have a conference to discuss self-segregation/5B Week
      • introductory thing for freshmen in the future
      • 5B very open to this idea
    • Integration with the other 5B groups and other cultural centers

 

  • TD Yen-Yen: Talk to other political chairs

 

      • 5B meetings - Sarah, Yen-Yen, Majid
        • Brandon focusing more on internal initiatives
    • Lunch with a Senior program within the 5B and other cultural groups
    • UA Steering GBM

 

  • TD Yen-Yen: Attend first GBM 1/24

 

    • PAACH Programming

 

  • TD Yen-Yen: Meet with Peter and Viraj to check on PAACH programming
  • TD Yen-Yen: Meet with APALI facilitators to see where they are at with their weekly programming initiative

 

Constituent

    • Directory
      • Boards that are turning over are filling it out
      • TD Maya: Bug PPS with emails to fill out directory!!!!!!!!!
    • Promote personal and intergroup interactions
      • FreeForCoffee: Have APSC website running - join via link
        • https://www.freeforcoffee.com/apsc
        • Introduce FreeForCoffee at GBM + Facebook Launch after GBM
    • Board Mixers

 

  • TD Maya: Develop more concrete plan for board mixers before next semester

 

      • Once a month = goal
        • Connect via email
    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion
      • fireside chat tie in
      • Sign up sheet for PAACH biweekly events at GBM
        • Figure out time for events
    • Facebook groups

 

  • TD Maya: Create Facebook group since most boards have turned over

 

      • Can mention at GBM as well
    • Townhall
      • introduce everyone to each other

 

  • TD Maya, Brandon: Work on Townhall logistics

 

  • APSC Dollars finished
    • mostly just keep track of who goes to what better
    • get smaller groups more involved
  • Constituent Events
    • attending as many events as possible

Finance

    • Greek Life Chat Recap
      • good spread of people who went
      • good turnout at rush!

 

  • TD Andy: Figure out food reimbursements for Greek Chat event

 

      • Greek Chat event next semester as well (end of Fall semester)
        • speaker + more organization
        • figuring out logistics with panhell
    • T-Change/ICF/Penn Traditions
      • T- Change w/ Lawrence
        • Kwanza - Makuu - tomorrow 6PM (Houston Hall)
        • Elections - Ashna - Co-Chair
        • Politics of elections and funding boards
    • TD Andy: Making info sheet
    • Budget Analysis
    • TD Andy: FInish powerpoint & then brochure; Funding resource summaries + funding guidelines on APSC website

 

  • TD Andy: Funding workshop organization / pick which GBM to have it during

 

    • TD Andy: contacting other treasurers (once they update their info)
    • Treasurer Workshop
    • Corporate Sponsorship
      • Delta

 

  • TD Andy: Look at Delta email

 

  • transition meetin 2.0
    • Lawrence updated documents over break
  • ‘Unmasking the ivy league’ Application
    • Feb 10th

External

    • APIs in media with PAAF film series

 

  • TD Majid: Reach out regarding PAAF / Follow up with possible events

 

        • reached out --- currently discussing
        • Sangam, Penn Cinema Initiatives

 

  • TD Majid: Set up meetings with Sangam, PCI for the event (Screening, materials, etc.)
  • TD Majid: Collab with Matt to bring in comedians (David So, Dan Nainan)

 

        • early Feb - Dan confirmed
        • Feb/March - bring in KL
        • TD Majid: Head of film conference meeting w/ UME programmer
    • ECAASU/ITASA
      • get clearer idea of what ECAASU was like
        • shift responsibility to Brandon + Michelle
        • $80 to register --- PEER, other orgs can give some money
        • contact people to stay with
        • TD Brandon, Michelle: contact ASAM department + other programs // see if we can submit applications for funding // reach out to UPAAN
    • want to talk to other externals of coalitions to do semester-long initiatives
      • finished at retreat
    • talk to PRISM about how to educate constituents
      • talked a little bit to Steve
      • student run version --- talk to APALI about this
      • TD Majid: Get APALI facilitators, reach out to various alums
    • MSA Collaboration - “Apologize?
      • in response to everything that’s happened
      • create collaboration - stereotyping, blanket assumptions… apologizing for communities?
      • ‘Muslim Advisory Group’
        • historically, MSA is more of a ‘safe space’
        • create advocacy group
        • talk about programming, etc.
      • Spoke with MSA president
        • board turnover - Jan

 

  • TD Majid: Flesh out ideas for event (not necessarily with MSA)

 

    • PTS, HKSA, etc. Speaker Event
      • met with Isabel
      • professor & artist from California (CalArts) coming - Michele Carlson
      • Split up budget ? Will apply to funding from other funding boards first
        • APSC cannot fund its own events
      • Marketing?
        • Food and Activity
    • 5B statement about anti-muslim attacks
      • DP editorial piece

 

  • TD Yen-Yen: Help Majid with drafting statement

 

      • TD Majid: Sending statement to Muslim leaders + figure out which groups would sign on
    • getting feedback on events
      • after event, create google form for groups
      • sending out form before next GBM - talk about this feedback at the meetings
        • suggestion box (?)
        • right after GBM
        • End of semester - What did you enjoy from the semester / How can we improve

 

  • TD Michelle: Work on feedback form

 

Communications

    • Social Media
      • Mondays
    • TD Michelle: Board Spotlights posting on Facebook (starting this week one a day)
    • PVP Meeting
      • Had retreat where groups were brought in from sports, fraternities etc.
        • not enough awareness in other age groups (not just freshmen) about issues (mental health)
        • trying to find ways to implement mental health in sports and greek life
    • Start weekly spotlights again:

 

  • TD MIchelle: Ask for highlights for weekly spotlights again

 

  • TD Michelle: Posting Minutes to Website
  • TD Michelle: Sending TDs - Have them be due by Thursday
    • photo campaign
    • highlighting issues in social media
    • website launch
      • figure out how to add feedback form, etc.
      • TD Michelle: Make feedback form for first GBM + Greek Chat
      • Forum
      • update non-constituent boards

 

  • TD Brandon: Find out who the boards are

 

  • combatting stigmas with mental health
  • make APSC more of a safe space by increasing discussion (broadening topics) to non-API issues
  • make APSC more fun - too administrative
    • like the bacon ice breaker
    • bonding activities
      • take APSC liaisons to eat
      • people would be more open
      • bonfire chats

Discussion

    • Ideas from Presidents’ Meetings
    • Committee System
      • Next Sunday
      • 3 committees
        • Education and awareness
          • Panels, discussion groups
          • Lead discussions, presentations at GBMs
        • Fundraising + Large event programming
          • i.e. Ramen night
          • distribute tasks
          • retain accountability
        • Interview a chair for each committee → come to Sunday meetings
        • Smaller committees --- less people to look over

 

  • TD Everyone: Think about committee system before SUNDAY

 

  • Townhall
    • In the past: Discussed specific initiatives, constituent relations
    • Invited presidents and externals & focus on them first
    • Small group → Lead discussion
    • Google form → Find topics that they want to discuss
    • ~Early Feb: 2 hours (Sunday?)
    • Discussion topics
      • Intergroup interaction (board mixers, etc.)
      • Bi-weekly discussions
      • Larger issues in the API community
    • GBM
      • Icebreaker
        • Go into groups --- Get to know each other
          • Split by general area? Split by freshman dorm?
        • Everyone line up by birthdays or some common trait
        • Introduce the person to your left or right after talking to them for a bit

 

  • TD Andy: Figure out food for first GBM (Saag Paneer, Chaat, etc.)

 

      • Announcements
        • Increase in GBM Time (Sarah), Office Hours (Sarah), PAACH Bi-weekly Events (Brandon), Meetings with Presidents, Focus Groups for International and Smaller Constituent Groups, Greek Chat Recap (Andy), Feedback Form (Michelle), 5B Update - Retreat and future GBM Visits (Majid, Sarah), 5B Statement(Majid), FreeforCoffee (Maya), FB Group (Maya), Revamped Website (Michelle), Ask for volunteers for Weekly Spotlights (Michelle),
        • ORDER
          • Sarah - Increase in GBM Time, Meetings with Presidents, Focus Groups, Office Hours, Future GBM Visits
          • Brandon - PAACH Biweekly Events, Meetings with PAACH Programs
          • Yen-Yen - UA Steering GBM - before break recap, Meeting with other universities
          • Maya - Lead icebreaker, Introduce FreeForCoffee and the FB group for constituents
          • Andy - Greek chat recap, Treasurer workshop next GBM
          • Majid - 5B Update- retreat & future GBM visits, 5B statement
          • Michelle - Revamped website, feedback form, volunteers for Weekly Spotlights
      • Funding App
        • Unmasking the Ivy League
          • Presentation (2 minutes)
          • Motion for Q&A (2 Minutes)
          • Deliberation
      • Constituent Announcements

 

  • TD Maya: Email with new events that have come up during the week

 

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