Board Minutes | 3.21.16

APSC XXII Board Meeting Agenda

Sunday March 20, 2016. 1:00pm EST.

Harrison 21st Lounge

Important Dates

  • PAACH Leadership Meeting

 

Chair

  • Ray Clark
    • TD Sarah: Tell Ray to come in!
  • MSP Dinner
    • April 10 at 6 PM
    • One representative
      • TD Sarah: Tell MSP that Michelle will be going to the dinner
  • Meeting with Maureen Rush
    • TD Sarah: Ask USC about Online Bias Report
  • UMC Budget - March
  • Room Reservations for GBMs
    • Due March 11
  • TD Everyone: Send out emails tonight and figure out time amongst yourselves
  • International Funding
    • Small pool right now --- Not need blind; most apply w/o financial aid
    • 4 year package (can’t reapply)
  • Meeting with DP
    • 2/29 1:45 PM
  • Pennsylvania Youth Action Conference
    • Co-sponsor and outreach
    • Name on all funding forms + marketing to constituents
    • TD Sarah: Tell Cody we’re on board for the PA Youth Action Conference
  • Faculty Diversity Committee
    • Yen-Yen will be on this committee
  • Faculty Diversity Award/first gen low ses grad school Committees
    • email Ian
    • one for each project
    • award to one member on faculty who is of minority background
      • Maya and Michelle will be on this committee
  • Committee Standings List - ongoing initiative list - past events
    • more transparency on website
  • UMC: Newsletter focused on minority communities
    • who wants to work with UMC?
    • Journal?
    • writing articles: help sparingly - maya, sarah, majid, brandon, yen-yen
  • UMC: cultural house mixer with all students
    • go into cultural houses for an activity
  • API Dating Workshops
    • TD Sarah: Set up meeting with PAGE to discuss logistics of API dating workshops
    • Sonalee Rashatwar
      • speaks at conferences about body positivity
    • PAGE
      • Safe sex + toy usage - for women by women
      • Misogynistic language - for men by men
      • Interracial dating + Talking to family about dating
        • Start with this one!
    • 4 workshops over the course of a year (2 per semester)
      • Workshop for men by men
      • Workshop for women by women
  • First Gen, low ses committee for assistance into graduate school programs
  • Robyn’s Mental Health Workshop
    • February 25th 2 PM
    • Discussion around mental health issues
      • Very well attended --- 20-30 people
      • Set the rules for interactions
    • Current Ideas
      • Stigma of seeking counseling
      • Biases in mental health research
      • How to better help those around us (activism skills, etc.)
    • Other possible Ideas
      • Focus on a specific aspect
      • Resources at Penn
      • Staying positive
  • 6CRC
    • Met with other centers
    • Event in March on solidarity (late March)
      • Short panel with students talking + interactive workshop about solidarity
  • 5B
    • Online Bias Assessment Report
      • maybe work with DPS?
      • TD Sarah: Keep in contact with officials regarding the online bias assessment report
    • PILOT
  • TD Sarah: Check in with everyone on committee meetings
  • Monthly Check in meetings
    • Supporting board
    • 2-1 meetings: THIS FRIDAY!
    • TD Sarah and Majid: Set up check-in meeting
  • MSP (Multicultural Scholars Weekend)
    • representative for this committee (usually admissions)
    • 5B specific event
    • 2 asian students came
  • KSA: Activism Across Asia
    • KSA Panel event to talk about protests in Korea (nationalization of textbooks, Hong Kong, Taiwan, etc.)
    • Professors to talk about this
    • PennThai, M@P, KSA collab (regarding protests)
    • one scholar from singapore
  • Penn Wellness Steering Committee
    • 30 groups and communities across campus who are dedicated to implementing wellness initiatives within their groups. The committee is meant to serve as an outlet for collaboration, idea sharing, and event planning for wellness programming
  • Penn Spectrum Weekend
    • “This conference, taking place September 23-25, 2016, will be bringing our various alumni and student communities together to celebrate and discuss diversity at Penn and beyond.”
    • Luncheon
  • Scholarship
    • email from Delta - wants to sponsor an event
    • UPAAN wants to sponsor
  • AV Supply - waiting on Peter

 

Vice Chair

  • Board Gear
    • TD Brandon: Send in designs into website
    • $44 a piece (10-15 days)
  • ECAASU/ITASA
    • Reimbursement
    • TD Brandon: Send email to everyone from ECAASU to get reimbursements from Kusum
  • Meeting with PAACH to contact alumni/UPAAN/yPAAN
    • list of local organizations retrieved from Peter
      • tour of Chinatown - local community
        • work with community outreach committee
  • Peter - speaker through PAACH (Mia Yamamoto) - work with Japanese American center and LGBT center: speaking March 31st
  • Connections with local organizations - funnel PAACH as activism center for students to get involved with local community in meaningful ways - AAU, AAI
    • Tour of Chinatown organizations idea
  • Planning for next social!
    • TD Everyone: Respond to Brandon’s when2meet for Board Social
  • Ryan wants to talk about Kusum fund
    • Promotion material
    • He & Nicolette want to host a social media campaign to reach out to a lot of people
  • Discussion about the variety of talks
    • Solidarity Series
    • PAGE Talk about Gender
    • More education to constituents?
    • Combine all into one big discussion --- all have connections to APALI --- make everything into ‘Tea with APALI’?
    • TD Brandon, Majid, Yen-Yen, and Sarah: Set up meeting to prep for meeting
    • TD Brandon, Majid, Yen-Yen, Sarah: Set up meeting to discuss combining all meetings into one ‘Tea with APALI’

Political

  • University Council Open Forum (3/23/16) (4-6 PM)
    • Update: UC App finished, interview completed - waiting on UA to vote
    • TD Yen-Yen: Go to UC meeting this week
  • CDUS
    • Analyzed data for CDUS
    • Faculty Lunch in Feb 29 - Heather Williams and Grace Kao-- faculty come in and talk about teaching preferences
    • TD Yen-Yen: Attend meeting on Thursday 3/24  from 11-12 pm
  • Integration with other PAACH groups
    • Sit-down meeting with other undergrad PAACH organizations to talk about relationship with them
    • Rep from PEER, ASPIRE, etc. at APSC GBMs
    • Met with ASPIRE already; Reached out to PEER
    • TD Yen-Yen, Brandon: Reach out to different PAACH groups to talk about relationship with them; Meet with PEER, APAHW, ASAM
    • April 2 (next next Saturday): 2-4 PM
      • TD Everyone: Check to see availability on April 2 (2-4 PM)
  • Working with other 5B groups to have a conference to discuss self-segregation/5B Week
    • introductory thing for freshmen in the future
    • Group chat --- meet this week
    • TD Yen-Yen: Set up meeting time for 5B week
  • Integration with the other 5B groups and other cultural centers
    • 5B meetings - Sarah, Yen-Yen, Majid
      • Brandon focusing more on internal initiatives
  • Why Do APIA issues matter short video
    • Questions - Why do API issues matter?
    • Interview different members of the community
    • Collaborate - Make into video; distribute video
    • Short, powerful video
    • TD Yen-Yen: Create list of possible interviewers
      • Unheard voices; more diversity
      • Survey --- people can take; gauge community awareness of API issues
        • Do you know what model minority myth is? What is an issue affecting this community? ETC.
        • Can use results to show what the state of our community is
        • TD Yen-Yen: Make survey and show everyone the questions
    • TD Yen-Yen: Work with Reika on video
  • TD Yen-Yen and Brandon: Work with Education and Awareness Committee to plan future presentations and discussion
  • APSC/ASAM History Jeopardy
    • constituent groups can sign up as teams
    • small funding prizes
    • List of question and category ideas in Jeopardy
    • aim for week after Spring Break
    • Monday, March 28 ~6PM
    • TD Yen-Yen: ‘Study Guide’ for APSC Jeopardy
    • TD Michelle: Marketing materials for APSC Jeopardy and send to Yen-Yen
  • PEER Service Projects
    • Group 1: Colorism and Anti-Black sentiments in API community
      • March 30th 6-7:30 pm in Golkin Room in Houston
    • Group 2: Political Apathy
      • March 28th from 5-6:30 pm
      • Meet with Will Yeung
      • Hosting a panel and a discussion afterwards

 

Constituent

  • Promote personal and intergroup interactions
  • Robyn - grad school database
    • Similar program to ‘Lunch with a Senior’; Grad + Undergrad mentorship
    • Start database from grad school of different fields - Leave it to undergrads to reach out
    • Best way to disseminate this information?
    • Google form for Grad students to fill out - start to pass along after spring break
  • Board Mixers
    • Emailed to check up
    • Once a month = goal
    • https://docs.google.com/forms/d/1PI4P1fG_bYaRZCX_2NMx76XGcTYnPr1GE5AdTU0Spwc/viewform
      • Connect via email
      • Made a form to send to the presidents
      • Set up 3 for March
      • TD Maya: Give points for board mixers
  • Bi-weekly PAACH events, discussions, etc.
    • opposite weeks of GBMS - political discussion
    • WAX + CSA: Food Biweekly
    • TD Maya: Make sure WAX, CSA get their Facebook event up
  • Facebook groups
      • Externals optional
      • TD Everyone: Start using President’s FB group to initiate (What date would you want the formal to be on?)
  • APSC Dollars
  • Penn Spectrum Weekend meeting
    • Weekend in September
    • panels, social events, etc.
    • Want a representative from each of the boards if possible for planning
    • Committees for programming (encourage people in the community to apply to those)
  • Constituent Events
    • attending as many events as possible
    • facebook group link and freeforcoffee link

Finance

  • T-Change/ICF/Penn Tradition
  • Budget Analysis (lawrence completed)
    • We funded more in the fall semester than we have in the past
    • Budgeted ~$700 to constituent fund, ~$550 guaranteed fund
    • UA Contingency funded us twice
  • TD Andy: Update Budget + Remember to write down the numbers after the GBMs
  • Digest Townhall Suggestions
    • Justify numbers
    • TD Andy: send out funding brochure regularly
    • educating presenters and voters
      • i.e. the brochure, talk to the people who are about to present
      • talk about certain things before the funding process
    • TD Andy: add more information to info sheet (a FAQ)
    • budget analysis for constituent groups
      • refer them to Kusum
  • Corporate Sponsorship
    • Delta
      • APSC Formal ?!?!?!??!?!
      • TD Andy: give Delta actual date for formal (last week of April) by Friday
    • Dates: This semester last week of april (April 23rd, 24th, and 30th, all weekends)
    • Brunch formal !!!
      • Williams Street Commons, Distrito, World Cafe Live
      • Rental fee of ~$300-$600
      • TD Andy and Yen-Yen: Look into locations + Book Williams Street Commons
        • Middle of the day / ONLY AVAILABLE WEEKENDS
        • April 30
      • Classy country club

 

External

  • PAAFF
    • TD Majid and Michelle: General series graphic for both events (APSC PAAFF Screening Series, APIs in the Arts)
    • Meeting with Sangam to see what future movie to bring in
      • 30 min short films
      • April 1st, In PAACH
      • Wider Marketing, get more peeps next goal
      • Sidenote: APSC has a lot of events which is awesome, but can dilute
  • Speakers
    • TD Michelle (with Majid’s Direction): Create Cover Photo for Asian Americans in Entertainment Series
    • Bring in Muslim speaker for April
      • Collab with SAID, Perhaps SAS
      • Rohan Grover is down to contribute as an Alum → Perhaps Islamophobia Teach-In
    • Keli Lee (CAPE for speaker ideas)
      • She hasn’t responded. She may, We’ll double check for Next Semester
    • TD Majid:  Think about David So Event for March Speaker/Performer
      • aimed for March 31
      • Needs a month - may not be able to make March
      • TD Majid: Look into Jenny Yang as a speaker via Viraj ASAP
    • Fung Brothers responded
      • Responded again saying I should talk to someone else, the assistant never responded...I prodded them again.
      • TD Sarah and Majid: Ask for $1000 + travel expenses (Fung Bros) --- negotiate!
        • I asked them what they want, and then I’ll counter offer. But they took too long (I don’t Think March is possible anymore??)
    • Singer (Yuna) + Slam Poet (Rupi)
    • Look at speaker suggestion column
  • Muslim-related Initiatives
    • NCAPA - Condemnation (http://www.huffingtonpost.com/christopher-kang/why-i-oppose-antimuslim-h_b_8830976.html)
      • Post on website when posting the statement (TD Majid: Keep in mind article for when we release the statement!)
    • Statement in 5B
      • Lauren Silberberg - Will send me contacts of Pan-Hell presidents. She’s the last straggler…
        • Messaging all the presidents individually
        • TD Majid: Reach out to David Moore to sign
      • Launch will be this Friday.
        • Lunch with student leaders
        • Announcement of club
        • Tea with APALI
        • Launch FB event ASAP
        • TD Majid: Send info to Maya for Constituent Digest
      • NEED TO PUSH, it’s been a while. If they don’t do anything...this is the last week, I will send the verification this weekend REGARDLESS.
    • New group
      • Students Against Islamophobia and Discrimination (SAID)
        • TD Majid: Post question in 5B GroupMe about SAID
        • TD Majid: Think of eye-catching title for statement
      • Megan Yan --- will find someone from DP (Beat Reporter); Diversity Beat Reporter
      • Social media campaign after event
      • Launch Event
        • Tea with APALI on Islamophobia
        • SASAI
        • Ideas
      • Non-Muslim Representation → Talking with Sikh Students (No response from Org, but reaching out to individuals now)

Communications

  • AT&T Sponsorship - 2016 New GenerAsian
    • TD Everyone: Send in media consent forms
    • Feb Launch Date - Will start looking for possible people to feature
      • TD Michelle: Reach out to Week 6-8 people
      • TD Michelle: Reach out to about 3 more people for Person of the Week
    • A lot of changes, contacting and emailing the sponsors
      • Issues: Asked for samples but the samples they gave were very sponsor-like
      • Prizes changed - don’t have the iPad anymore but have more prizes
  • PAACH End of the Year Celebration Planning Committee
    • Nominations
      • Meghana, Chelsey, Andrew Min, Majid, Armi
      • People who are not as involved
      • TD Michelle: Tell committee about these possible speakers
    • They want us to ask around to find:
      • Find people who would be good for MC’s
      • Find senior who would give a really good speech
  • PVP Meeting
    • Had retreat where groups were brought in from sports, fraternities etc.
      • not enough awareness in other age groups (not just freshmen) about issues (mental health)
      • trying to find ways to implement mental health in sports and greek life
  • Meeting w/ Peter
    • Discussed our vision meeting
    • Regarding API mental health
      • Talk to Asian Americans in CAPS who understand Penn culture a lot more
    • Develop connections with all media outlets
      • Within Penn: (Newspapers like the DP, Media & Entertainment, etc.)
        • Potentially highlight API students in the DP
      • Outside of Penn: Develop skill of how to develop a press release; public statements
      • Pipeline for stories of API students on campus
        • Meaningful stories for APIs at Penn (“Humans of New York” style)
      • Promoting ASAM Department
    • Archival System - Video Vlog, etc.
      • Peter said that using a media outlet that can be updated
  • Start weekly spotlights again
    • Already got 3 nominations and a few submissions
    • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
    • Emailed APSC constituents
    • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
  • TD Majid: Send email template to Michelle for speaker
  • TD Michelle, Sarah: Finish making the Powerpoint for the GBM on Wednesday
  • TD Michelle: Posting Minutes to Website and sending TDs
  • TD Michelle: Check up on feedback form
  • Photo campaign
    • Highlighting issues in social media
  • Website launch
    • Forum
    • Update non-constituent boards
  • Combatting stigmas with mental health
  • Make APSC more of a safe space by increasing discussion (broadening topics) to non-API issues

 

Discussion

  • Admission Liaison
    • Set up meeting with Admissions office
    • TD Everyone: Logistically, find out what the other 5B admissions liaisons do
    • TD Brandon: Inquire about data
    • No asian admissions officers
      • TD Sarah, Yen-Yen: Admissions = Topic we should bring up in Amy lunch + 5B meeting + with VPUL
  • ASAM Liaison
    • In the past we have had an liaison with UAB
    • Constitutionally, we have a seat with UAB
    • Brandon will be our ASAM liaison
    • TD Brandon: Contact UAB that he will be the liaison + ask for ASAM events calendar so we can help them advertise
    • Community Service Core is not very well advertised
      • Get calendar for their events
  • ASPIRE Topic Discussion
    • Workshop on leadership, public speaking, etc. (soft skills)
    • Presentation → Interactive Activity → Discussion
      • More interactive activity than discussion
      • Practice public speaking; impromptu speaking; practicing a speech and being able to present that; confidence boosting
      • Talk about how we got comfortable with public speaking (personal stories)
    • Topics already discussed:
      • Generation Gap, Cultural Appropriation, Mental Health An Asian American’s Role in the US Education System, Model Minority, Affirmative Action Racial Profiling, Hate Crime, Racism and Race Relations
  • Sangam
    • “Safe Space”
      • Enjoyed the topic; couldn’t break into small groups
      • Wide variety of stories and backgrounds
      • People are using the term ‘safe space’, but some are not comfortable sharing an opposing opinion
        • Seemed to be some ‘aggressive’ tones (very polarized opinions)
        • TD Everyone: Keep points in mind in the future (especially with our future discussions + with the Education and Awareness committee)
  • YYG’s Idea about APSC GBM’s
    • Opening them up to more people (emphasized this)
    • Break between announcements and funding apps so that people can exit
    • Advertise: This GBM we’ll do this and this, etc.
    • Next ‘interesting/important’ GBM - advertise for people to come and see how it is
  • UPAAN
    • Paulo hasn’t responded :(
    • Having discussion!
    • Set up Alumni event by this summer so we can present it in the fall
    • TD Brandon: Let Sarah know if/when Paulo responds