Board Meeting | 2.7.16

APSC XXII Board Meeting Agenda

Sunday February 7, 2016. 5:00pm EST.

Rodin Underground

Chair

    • Robyn’s Mental Health Workshop
    • 5B
      • PILOT
      • Amy Guttman
        • First generation low income students
        • Cultural centers - mentorship program
        • Add PAGE - very split opinion
          • Doesn’t want to be ‘6B’ but wants to be more included
          • Want to be added to the GroupMe
          • Multicultural groups, performing arts groups, education-based groups, etc.
          • Want to collaborate with regards to Asian American dating event
        • Stay execution based
    • Vision
    • Monthly Check in meetings
      • Supporting board
      • 2-1 meetings
    • Soci-political (Activism focused)
      • TD Sarah: Talk to LC & Penn for Immigrant Rights
    • MSP (Multicultural Scholars Weekend)
      • 5B specific event
      • 2 asian students came

 

  • TD Sarah: Respond to MSP email

 

    • Penn Q&A Website

 

  • TD Sarah: talk to PennQ&A about ‘dolphin domain’

 

    • Focus Groups

 

  • TD Sarah: set up focus groups for this week

 

      • 5 Sign-ups for international student groups
      • No sign-ups for small groups
    • Meeting with Viraj
      • program/workshop on Asian American dating. It could cover a broad range of topics, including sex and dating in the APA community at Penn, heteronormativity in the way we talk about dating, consent, etc.

 

  • TD Sarah: Dating Workshop in the PAACH  Bi-Weekly moved

 

    • KSA: Activism Across Asia
      • KSA Panel event to talk about protests in Korea (nationalization of textbooks, Hong Kong, Taiwan, etc.)
      • Professors to talk about this
    • Meeting with Page
      • Set up meeting tomorrow - Sarah will meet with the Co-Chairs (Megan Yan and Julia Slater)
    • AT&T Sponsorship
      • $100 for the campaign and a tablet.
      • New GenerAsian
      • It’s also a reframing; not simply of them as Asian Americans, but part of a broader community of globally-influential individuals.
      • use tablet as prize for an event/social media campaign (competition or raffle)
      • use money for new groups’ events
        • club created in the last 3 years
        • $25 per externally focused event?
          • gain visibility and gain new members
        • sign in sheet available at event for guests who want to be added to the listserv
        • collab with apsc for additional exposure
          • more people to promote
          • wider audience

 

  • TD Michelle: Stay on top of the AT&T Sponsorship

 

    • Meeting with Lawrence
      • We have $1500 dollars extra
      • Don’t touch money until mid-March
        • Talk later about what we can do with the money
        • Money does not roll into Spring to Fall
    • Gallup Strength
      • Viraj Patel
      • Strengthsfinder leadership assessment tool. It’s a great tool based on positive psychology that recognizes the different strengths and talents folks bring to a team, and also teaches folks how to develop and sustain environments that celebrate each other’s talents and facilitate collaboration
      • Majid - we should ask Viraj about examples in the past and how it can help us (sounds cool though)

 

  • TD Sarah: Meet with Viraj to talk more about the Gallup with questions

 

    • Penn Wellness Steering Committee
      • 30 groups and communities across campus who are dedicated to implementing wellness initiatives within their groups. The committee is meant to serve as an outlet for collaboration, idea sharing, and event planning for wellness programming
    • Penn Spectrum Weekend
      • “This conference, taking place September 23-25, 2016, will be bringing our various alumni and student communities together to celebrate and discuss diversity at Penn and beyond.”
      • Luncheon
    • Does Leah want to meet?

 

  • Talk to 5B about setting up meeting w/ Leah separately

 

    • Meeting with MGC
      • Sarah met with KP, talked with issues that they were facing - similar to 5B
      • Three sub-MGCs among the minority communities
      • Discussion about MGC and what is going on within the community; APSC offers support 5B
    • Big-Little Day
      • Amanda Martinez - mentor and mentees among all constituent groups
      • Put in backburner for now
    • Scholarship
      • email from Delta - wants to sponsor an event
      • UPAAN wants to sponsor
    • Committees

 

  • Send in questions for Committee

 

    • Online Bias Assessment Report
      • reach out to Chan of VSA
      • start with the Office of Affirmative Action and DPS to learn what Penn’s reporting policies are regarding a number of issues including bias related issues. The Executive Director of the former is Sam Starks and DPS has an advisory board

 

  • TD Sarah: Reach out to Pat Vinh regarding incident reporting

 

  • Bi-weekly PAACH Events
    • open up to one or two collaborating groups
  • AV Supply - waiting on Peter
  • Breaking the stigma surrounding sexual violence, sexual relationships, and sexual health
    • TD Sarah: Talk to Tim, Jessica, Kim about these issues

 

Vice Chair

    • Quakernet
      • possibly panel on student government
    • Board Gear
      • Jennie gave contact info

 

  • TD Brandon: Send options for designs/types of jackets this week

 

    • ECAASU/ITASA
      • Talked to Peter, created interest form w/ Michelle, want app process for scholarships for ECAASU
        • App has been created and distributed
        • 4 students are subsidized for the full registration cost
      • Transportation: train is best (regional rail/NJ Transit)

 

  • TD Michelle: Add Viraj to FB chat
  • TD Michelle, Brandon: Finalize people going to ECAASU + pricing
  • TD Brandon: Talk to David more about PEER subsidizing

 

      • get clearer idea of what ECAASU was like
        • shift responsibility to Brandon + Michelle
        • $80 to register --- PEER, other orgs can give some money
        • contact people to stay with

 

  • TD Brandon: Figure out housing with Rutgers people - who knows students there?

 

    • focus on things also outside the board
      • Brandon and Maya went to ASPIRE - split up students into facilitated discussions, large group discussions as well
      • APSC guest facilitate: March 19th 2-4 pm - decide what we want to do
      • PEER - David Thai, wait for response
    • expanding on constituent affairs initiatives from last year
      • more informal programming
    • focus more on macro-level beyond constituent groups like PAACH and non-community APIs (See Above)
      • leadership workshop on API issues
      • PEER seems like an arm for mentoring - issue it up in the air
      • ASPIRE - session w/ high school students
        • making mandatory
        • wants APSC to lead a discussion
        • sitting in on meeting (Sat 2-4 ?)
    • work on UPAAN scholarship
      • Trying to revamp, PAACH has maintained a relationship
      • Different types of alumni groups could help us out
      • Paulo Bautista will send out email
      • set up fund to bring apsc alums back to campus
      • Ask Paulo - do they have a list of alums categorized by industry? would he be interested in funding a scholarship that could raise visibility for UPAAN? + possible alum database
      • Met w/ Viraj + Peter regarding alums
      • scholarship for someone that contributes greatly to the apsc community
      • alumni database (send out survey to alums) - we have specific databases for PEER, etc.
      • Collab w/ PAACH for career talks, API career fair w/ corporations

 

  • TD Brandon: followup with Paulo for more ideas, talk to PAACH about alumni database

 

      • UPANN is trying to cultivate a community and host tangible events for students on campus
      • PAACH has a lot of different alumni databases - build a cohesive PAACH database
        • Look to see who was involved with APSC on Quakernet
    • Meeting with Penn Women’s Center
      • Keep in contact with Tim and Brittany on email
      • Brittany hasn’t responded, TD Brandon: send followup
    • Meetings with APSC Board Members
      • want to hold 1-1 with all of board
      • starting early next semester

 

  • TD Brandon: Send out this week’s pairings

 

  • Meetings with PAACH Program Chairs
    • APALI, Aspire, Peer, PAACH staff
    • APALI: teas every Friday - we could help?
  • PAACH Leadership Meeting
    • ‘Suggestions’ for Staff:
      • Have stance over Wii
      • Equal staff presence in student’s base
      • Respect staff more (get students to respect staff more!)
      • Amanda will put up guidelines for PAACH :)
  • Meeting with PAACH to contact alumni/UPAAN/yPAAN
  • Peter - speaker through PAACH (Mia Yamamoto) - work with Japanese American center and LGBT center: speaking March 31st

Political

    • PAACH bi-weekly on voting (7:45 - 8:45 PM)

 

  • TD Yen-Yen: Snacks for Fresh off the Vote event
  • TD Everyone: Share event with friends on facebook!
  • TD Yen-Yen: Tea w/ APALI - check if people want to come back for this event

 

      • reach out to specific people for takeaways and to speak at event
      • Julia Pan, Ashna, Megan Yan, APALI  facilitators
    • University Council Recap
      • Health & Sexual Harassment group present - available resources on campus
    • Making spreadsheet - other “APSC” groups outside of us
      • talk with them about their specific groups / what they do
      • possible collaborations
      • TD Yen-Yen: Meet w/ Temple ASA
    • CDUS
      • Analyzed data for CDUS
      • Faculty Lunch in Feb 29 - Heather Williams and Grace Kao-- faculty come in and talk about teaching preferences
    • Working with other 5B groups to have a conference to discuss self-segregation/5B Week
      • introductory thing for freshmen in the future
      • 5B very open to this idea
    • Integration with the other 5B groups and other cultural centers
      • 5B meetings - Sarah, Yen-Yen, Majid
        • Brandon focusing more on internal initiatives
    • Lunch with a Senior program within the 5B and other cultural groups
    • UA Steering GBM - tomorrow!
    • Overall ‘Theme’ for Events (+ Special fund for that)

 

  • TD Everyone: Think of possible themes + talk about it at the GBM

 

    • PAACH Programming
      • TD Yen-Yen: Meet with Peter and Viraj to check on PAACH programming
      • TD Yen-Yen: Check in: Organized Calendar of all events planned in PAACH with Peter and Viraj
        • 2-3 PM Fridays

 

  • TD Yen-Yen: Reach out to APALI with regards to marketing of these events (like Tea w/ APALI)

 

      • PAACH/APSC/ASAM History Jeopardy
        • constituent groups can sign up as teams
        • small prizes

 

  • TD Yen-Yen: Make list of questions for Jeopardy

 

      • aim for feb

 

Constituent

    • Promote personal and intergroup interactions
      • launched - most successful launch
      • Maya will meet with founder to talk more about it
      • FreeForCoffee: Have APSC website running - join via link
        • https://www.freeforcoffee.com/apsc
    • Board Mixers
      • Once a month = goal

 

  • TD Maya: set up mixers for february

 

      • https://docs.google.com/forms/d/1D3SbDxthRZBy4ZoN_yZ9LLdFDahqd66iOiNeZxAIRPQ/viewform
        • Connect via email
        • Made a form to send to the presidents
    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion
      • fireside chat tie in
      • first one happened
    • Facebook groups
      • Potential ‘Presidents Group’
    • Townhall - YAY
      • Townhall for everyone in the APSC community?
    • APSC Dollars

 

  • TD Michelle: Simple graphic for APSC Dollars
  • TD Maya: update spreadsheet
  • TD Brandon and Maya: print and email rules

 

  • Constituent Events
    • attending as many events as possible
    • facebook group link and freeforcoffee link

 

Finance

    • QPenn Funding
      • TD Andy: Respond to the QPenn email
    • T-Change/ICF/Penn Tradition
    • Budget Analysis (lawrence completed)
      • We funded more in the fall semester than we have in the past
      • Budgeted ~$700 to constituent fund, ~$550 guaranteed fund
      • UA Contingency funded us twice
    • TD Andy: Update Budget
    • TD Andy: Funding resource summaries + funding guidelines on APSC website

 

  • TD Everyone: Digest Townhall Suggestions

 

  • Corporate Sponsorship
    • Delta
      • APSC Formal ?!?!?!??!?!
      • TD Andy: follow up with Delta

 

External

    • TD Brandon: Look into project initiative database
    • APIs in media with PAAF film series
      • reached out --- currently discussing
        • Sangam, Penn Cinema Initiatives
        • Feb 7 or Feb 14
        • Talking w/ PAAF director (discussion) - Ricki’s Promise (movie)
        • TD Majid: Collab with Matt to bring in comedians (David So, Dan Nainan)
        • early Feb - Dan confirmed
          • comedy night in March
        • Feb/March - bring in Keli Lee (casting for ABC)
          • meeting w/ UME programmer
    • want to talk to other externals of coalitions to do semester-long initiatives
      • finished at retreat
    • talk to PRISM about how to educate constituents
      • talked a little bit to Steve
      • student run version --- talk to APALI about this
      • skype call between APALI facilitator, student, etc.
      • TD Majid: Get APALI facilitators, iBelieve TA,
    • PTS, HKSA, etc. Speaker Event
    • MSA Collaboration
    • 5B statement about anti-muslim attacks
      • DP editorial piece
    • getting feedback on events
      • after event, create google form for groups
      • sending out form before next GBM - talk about this feedback at the meetings
        • suggestion box (?)
        • right after GBM
        • End of semester - What did you enjoy from the semester / How can we improve

 

  • IDEA: Majid Can Make a Presentation Around Team Dynamics from his MGMT Class

 

    • PAAFF
      • February
      • Wednesday February 17th 6 PM Harrison Screening room

 

  • TD Majid: Look into Feb 25 for event instead

 

        • Focus on PAAFF, and Focus on
        • 6-8:30 PM

 

  • TD Sarah: Move PAACH Biweekly event for that week
  • TD Majid and Andy: look into arch 108 for movie screening

 

      • PCI - Federal Donuts
      • TD Majid and Andy: ask cinema studies department to offer extra credit
      • tried to get director to come

 

  • TD Sarah: ask ASAM to offer extra credit
  • TD Majid: Reach out to iCare for collaboration
  • TD Andy: Work with Majid to reach out to Van Pelt for acquisition request for movie
  • TD Majid and Michelle: setup private fb event with (generic) cover photo for Series
  • TD Michelle: General series graphic for both events (APSC PAAFF Screening Series, APIs in the Arts)

 

      • Sangam is going to help with marketing, after that can get involved in discussions
      • small discussion with PAAF or director
      • academic acquisition to get dvds - petitioning library to acquire rights to specific film
        • Van Pelt allows - can utilize for future events
      • March
      • keeping it at the same month and time
      • in the gbm before, ask them what movie they want
    • Speakers
      • PTS, HKSA, Collab

 

  • TD Michelle (with Majid’s Direction): Create Cover Photo for Asian Americans in Entertainment Series

 

      • looking at CAPE for other speaker ideas
      • Keli Lee
        • got template from UME
        • lists prestigious names UME brought in the past
        • speaker series
        • think about creating APSC’s own list (with a Watermark?)

 

  • TD Michelle: create google form for speaker suggestions on website + feedback form (post in general fb group)

 

          • date, name of event, etc. (general one)
          • suggestions form on its own (two separate forms)
    • Muslim-related Initiatives
      • Visit MSA Board Meeting with 5B member(s)
        • Tuesday 8-9
        • bring non-Muslim 5B members
      • Statement in 5B
      • TD Michelle: OpEds in the DP for statements

 

  • TD Majid: email out to MAG

 

      • MAG Meeting First
        • fairly diverse group - we want to open it up to all these groups
          • administration can see that this is an issue beyond just one community
        • more facilitation of a discussion

 

  • TD Majid: talk to Viraj and apali grads about facilitation
  • I Believe
  • TD Majid: Set meetings with Muslim APALI grads and iBelieve Grads

 

 

Communications

    • AT&T Sponsorship - 2016 New GenerAsian
      • February 15th Launch Date - Will start looking for possible people to feature
        • Made a graphic

 

  • TD Michelle: Release the graphic and launch campaign

 

    • A lot of changes, contacting and emailing the sponsors
      • Issues: Asked for samples but the samples they gave were very sponsor-like
      • Prizes changed - don’t have the iPad anymore but have more prizes
  • ECAASU - Made event, gauged interest
    • Social Media
    • Mondays
  • PVP Meeting
    • Had retreat where groups were brought in from sports, fraternities etc.
      • not enough awareness in other age groups (not just freshmen) about issues (mental health)
      • trying to find ways to implement mental health in sports and greek life
    • Attending PVP meeting this week
  • Meeting w/ Peter
    • Discussed our vision meeting
    • Regarding API mental health
      • Talk to Asian Americans in CAPS who understand Penn culture a lot more
    • Develop connections with all media outlets
      • Within Penn: (Newspapers like the DP, Media & Entertainment, etc.)
        • Potentially highlight API students in the DP
      • Outside of Penn: Develop skill of how to develop a press release; public statements
      • Pipeline for stories of API students on campus
        • Meaningful stories for APIs at Penn (“Humans of New York” style)
      • Promoting ASAM Department
    • Archival System - Video Vlog, etc.
      • Peter said that using a media outlet that can be updated
  • Start weekly spotlights again
    • Already got 3 nominations and a few submissions
    • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
  • TD Michelle: Ask for highlights for weekly spotlights again
    • Emailed APSC constituents - TD: Follow up on submissions or nominations for the APSC weekly spotlight
    • Was thinking of starting mid-February but there is also the AT&T Sponsorship on Instagram, so maybe the weekly spotlights should wait ???????
  • TD Michelle, Sarah: Finish making the Powerpoint for the GBM on Wednesday
  • TD Michelle: Posting Minutes to Website
  • TD Michelle: Sending TDs
  • Photo campaign
    • Highlighting issues in social media
    • Website launch
      • TD Michelle: Update feedback form (Not working properly in some cases; might find a new interface)
      • Forum
      • update non-constituent boards
    • APSC Snapchat Idea - still want to do this! Maybe I can just make one and provide the QR code at the next GBM and so members can start to use it?
      • question of whether to keep APSC snapchat to our board (as in when we attend events we use it) or to open up to all community members so that they can snap their own events ??????
      • February 17th GBM
      • Talked with people at the Town Hall about it; one group was very open and for the idea
      • Snapchat: group boards can switch it up throughout the week or during large events (form system)
    • Combatting stigmas with mental health
    • Make APSC more of a safe space by increasing discussion (broadening topics) to non-API issues
    • Make APSC more fun - too administrative
      • like the bacon ice breaker
      • bonding activities
        • take APSC liaisons to eat
        • people would be more open
        • bonfire chats

 

  • TD Michelle: start working on brochure for APSC resources

 

 

Discussion

  • Townhall Recap
  • AU  (Alliance for Understanding)
    • encourage more APIs to be more part of it
    • not having the education available for certain subjects
    • microaggressions // work on dismantling unfair social systems
      • have speaker talk about this new system of privilege (ideas of self-respect, etc.)
  • Probation and Strike System