Board Meeting | 2.14.16

APSC XXII Board Meeting Agenda

Sunday February 14, 2016. 5:00pm EST.

Harrison 21st Lounge

Important Dates

  • GBM 2/16: 8PM

 

Chair

    • Focus Group
    • Moving the GBM
      • Kusum will confirm date tomorrow
      • Happening Tuesday @ 8
    • UMC: Newsletter focused on minority communities
      • who wants to work with UMC?
      • Journal?
      • writing articles: help sparingly - maya, sarah, majid, brandon, yen-yen

 

  • TD Sarah: Clarify content, length, frequency

 

    • UMC: cultural house mixer with all students

 

  • TD Sarah: Respond to Temi

 

    • API Dating Workshops
      • Sonalee Rashatwar
        • speaks at conferences about body positivity
      • PAGE
      • Viraj
      • 4 workshops over the course of a year (2 per semester)
    • First Gen, low ses committee for assistance into graduate school programs

 

  • TD Sarah: Tell 5B that Brandon will be a part of this first-gen SES committee

 

    • Robyn’s Mental Health Workshop
      • February 25th 12 PM
      • marketing materials
      • name

 

  • TD Sarah: Talk to Robyn about changing time/date + let her know all these details + pitch idea of bringing in people from CAPS
  • TD Michelle: Marketing materials for ‘Mental Health Workshop’

 

      • Discussion around mental health issues
      • Current Ideas
        • Stigma of seeking counseling
        • Biases in mental health research
        • How to better help those around us (activism skills, etc.)
      • Other possible Ideas
        • Focus on a specific aspect
        • Resources at Penn
        • Staying positive
    • 6CRC
    • Arch Committee

 

  • TD Sarah: Tell Viraj Majid is still down for the Arch Committee

 

    • 5B
      • Online Bias Assessment Report
        • maybe work with DPS?
      • PILOT
    • Vision
    • Monthly Check in meetings
      • Supporting board
      • 2-1 meetings

 

  • TD Sarah: Send out email this week for Monthly Check in meeting

 

    • Soci-political (Activism focused)
      • TD Sarah: Talk to LC & Penn for Immigrant Rights
    • MSP (Multicultural Scholars Weekend)
      • representative for this committee (usually admissions)
      • 5B specific event
      • 2 asian students came
    • Focus Groups

 

  • TD Sarah: set up focus groups for this week

 

      • 5 Sign-ups for international student groups
        • feel integrated with community
        • likes the reach out
        • international student groups ended up giving feedback for small groups too
        • hard to garner interest because for most people the small group is not their ‘main group’
        • *entire notes are under focus group folder
      • No sign-ups for small groups
    • Meeting with Viraj
      • program/workshop on Asian American dating. It could cover a broad range of topics, including sex and dating in the APA community at Penn, heteronormativity in the way we talk about dating, consent, etc.
    • KSA: Activism Across Asia
      • KSA Panel event to talk about protests in Korea (nationalization of textbooks, Hong Kong, Taiwan, etc.)
      • Professors to talk about this
      • PennThai, M@P, KSA collab (regarding protests)
      • one scholar from singapore

 

  • TD Sarah: Look into Taiwan

 

    • AT&T Sponsorship
      • $100 for the campaign and a tablet.
      • New GenerAsian
      • It’s also a reframing; not simply of them as Asian Americans, but part of a broader community of globally-influential individuals.
      • use tablet as prize for an event/social media campaign (competition or raffle)
      • use money for new groups’ events
        • club created in the last 3 years
        • $25 per externally focused event?
          • gain visibility and gain new members
        • sign in sheet available at event for guests who want to be added to the listserv
        • collab with apsc for additional exposure
          • more people to promote
          • wider audience

 

  • TD Michelle: Stay on top of the AT&T Sponsorship

 

    • Gallup Strength
      • Viraj Patel
      • Strengthsfinder leadership assessment tool. It’s a great tool based on positive psychology that recognizes the different strengths and talents folks bring to a team, and also teaches folks how to develop and sustain environments that celebrate each other’s talents and facilitate collaboration
      • Majid - we should ask Viraj about examples in the past and how it can help us (sounds cool though)

 

  • TD Sarah: Meet with Viraj to talk more about the Gallup with questions

 

    • Penn Wellness Steering Committee
      • 30 groups and communities across campus who are dedicated to implementing wellness initiatives within their groups. The committee is meant to serve as an outlet for collaboration, idea sharing, and event planning for wellness programming
    • Penn Spectrum Weekend
      • “This conference, taking place September 23-25, 2016, will be bringing our various alumni and student communities together to celebrate and discuss diversity at Penn and beyond.”
      • Luncheon
    • Big-Little Day
      • Amanda Martinez - mentor and mentees among all constituent groups
      • Put in backburner for now
    • Scholarship
      • email from Delta - wants to sponsor an event
      • UPAAN wants to sponsor
    • Committees

 

  • TD Everyone: Share Committee Applications tonight + Extend date

 

  • AV Supply - waiting on Peter
  • Breaking the stigma surrounding sexual violence, sexual relationships, and sexual health
    • TD Sarah: Talk to Tim, Jessica, Kim about these issues

 

Vice Chair

    • Board Gear
      • Jennie gave contact info

 

  • TD Brandon: Send options for designs/types of jackets this week

 

    • ECAASU/ITASA
      • Talked to Peter, created interest form w/ Michelle, want app process for scholarships for ECAASU
        • App has been created and distributed
        • 4 students are subsidized for the full registration cost
      • Transportation: train is best (regional rail/NJ Transit)

 

  • TD Michelle, Brandon: Look into NJ Transit / Buying tickets online
  • TD Brandon: Talk to David more about PEER subsidizing

 

      • get clearer idea of what ECAASU was like
        • shift responsibility to Brandon + Michelle
        • $80 to register --- PEER, other orgs can give some money
        • contact people to stay with

 

  • TD Brandon: Figure out housing with Rutgers people - who knows students there?
  • TD Majid: ECAASU vs InterMSA Summit, tell by Wednesday

 

    • focus more on macro-level beyond constituent groups like PAACH and non-community APIs (See Above)
      • leadership workshop on API issues
      • PEER seems like an arm for mentoring - issue it up in the air
      • ASPIRE - session w/ high school students
        • making mandatory
        • wants APSC to lead a discussion
        • sitting in on meeting (Sat 2-4 ?)
    • work on UPAAN scholarship
      • Trying to revamp, PAACH has maintained a relationship
      • Different types of alumni groups could help us out
      • Paulo Bautista will send out email
      • set up fund to bring apsc alums back to campus
      • Ask Paulo - do they have a list of alums categorized by industry? would he be interested in funding a scholarship that could raise visibility for UPAAN? + possible alum database
      • Met w/ Viraj + Peter regarding alums
      • scholarship for someone that contributes greatly to the apsc community
      • alumni database (send out survey to alums) - we have specific databases for PEER, etc.
      • Collab w/ PAACH for career talks, API career fair w/ corporations

 

  • TD Brandon: followup with Paulo for more ideas, talk to PAACH about alumni database

 

    • UPANN is trying to cultivate a community and host tangible events for students on campus
    • PAACH has a lot of different alumni databases - build a cohesive PAACH database
      • Look to see who was involved with APSC on Quakernet
  • Meeting with Penn Women’s Center
    • Keep in contact with Tim and Brittany on email
    • Hosting workshop at next GBM (March 2nd?)
    • 40 minute workshop
    • TD Everyone: Inform constituents of the event beforehand
    • SAVA Training for all leaders - spread to constituents
  • Meetings with PAACH Program Chairs
    • APALI, Aspire, Peer, PAACH staff
    • APALI: teas every Friday - we could help?
  • PAACH Leadership Meeting
    • ‘Suggestions’ for Staff:
      • Have stance over Wii
      • Equal staff presence in student’s base
      • Respect staff more (get students to respect staff more!)
      • Amanda will put up guidelines for PAACH :)
  • Meeting with PAACH to contact alumni/UPAAN/yPAAN
  • Peter - speaker through PAACH (Mia Yamamoto) - work with Japanese American center and LGBT center: speaking March 31st

 

Political

    • University Council Open Forum (2/17/16) (4-6 PM)
      • UC APP DUE 2/22/16

 

  • TD Sarah, Brandon: Help Yen-Yen with application for UC

 

      • TD Yen-Yen: Email NEC about Interview Conflict
    • Making spreadsheet - other “APSC” groups outside of us
      • talk with them about their specific groups / what they do
      • possible collaborations
      • TD Yen-Yen: Meet w/ Temple ASA
    • CDUS
      • Analyzed data for CDUS
      • Faculty Lunch in Feb 29 - Heather Williams and Grace Kao-- faculty come in and talk about teaching preferences
    • Working with other 5B groups to have a conference to discuss self-segregation/5B Week
      • introductory thing for freshmen in the future
      • 5B very open to this idea
    • Integration with the other 5B groups and other cultural centers
      • 5B meetings - Sarah, Yen-Yen, Majid
        • Brandon focusing more on internal initiatives
    • Lunch with a Senior program within the 5B and other cultural groups
    • Overall ‘Theme’ for Events (+ Special fund for that)

 

  • TD Everyone: Think of possible themes + talk about it at the GBM

 

    • PAACH Programming
      • TD Yen-Yen: Meet with Peter and Viraj to check on PAACH programming
      • TD Yen-Yen: Check in: Organized Calendar of all events planned in PAACH with Peter and Viraj
        • 2-3 PM Fridays

 

  • TD Yen-Yen: Reach out to APALI with regards to marketing of these events (like Tea w/ APALI)
  • TD Yen-Yen: Talk to Lawrence more about Tea w/ APALI marketing

 

  • Meeting with Peter and Will Wang
    • activist ideas (API issues) - more discussion
    • March 16 - wants to do a presentation during GBM on API history at Penn
    • TD Yen-Yen, Majid: Meet with Will to figure out presentation for APSC GBM 3/16
    • Peter wants to do a presentation; wants to incorporate more education
  • APSC/ASAM History Jeopardy
    • constituent groups can sign up as teams
    • small funding prizes
    • List of question and category ideas in Jeopardy
    • aim for week after Spring Break
    • Week of March 23rd ?

 

Constituent

    • Promote personal and intergroup interactions
      • launched - most successful launch
      • FreeForCoffee: Have APSC website running - join via link
        • https://www.freeforcoffee.com/apsc
    • Board Mixers
      • Once a month = goal

 

  • TD Maya: figure out a way to check up on the board mixers

 

      • https://docs.google.com/forms/d/1D3SbDxthRZBy4ZoN_yZ9LLdFDahqd66iOiNeZxAIRPQ/viewform
        • Connect via email
        • Made a form to send to the presidents
        • TD Maya: At last Feb GBM, have sign up for March
    • Bi-weekly PAACH events, discussions, etc.
      • opposite weeks of GBMS - political discussion
      • fireside chat tie in
      • first one happened
      • SAS signed up for next PAACH event (short film)

 

  • TD Maya: Check with SAS if Friday is okay for the biweekly meeting

 

    • Facebook groups
      • Potential ‘Presidents Group’ - GroupMe
      • TD Everyone: Bring idea of Presidents GroupMe/Facebook up at GBM and see what people think
    • Townhall - YAY
      • Townhall for everyone in the APSC community?
      • Start of next semester of end of this semester
    • APSC Dollars

 

  • TD Michelle: Work on marketing for APSC Dollars w/ Maya
  • Penn Spectrum Weekend meeting

 

    • Weekend in September
    • panels, social events, etc.
    • Want a representative from each of the boards if possible for planning
    • Committees for programming (encourage people in the community to apply to those)
  • Constituent Events
    • attending as many events as possible
    • facebook group link and freeforcoffee link

 

Finance

    • T-Change/ICF/Penn Tradition
    • Budget Analysis (lawrence completed)
      • We funded more in the fall semester than we have in the past
      • Budgeted ~$700 to constituent fund, ~$550 guaranteed fund
      • UA Contingency funded us twice
    • TD Andy: Update Budget + Remember to write down the numbers after the GBMs
    • TD Michelle: Funding resource summaries + funding guidelines on APSC website (In Finance folder) - Make new tab for funding!

 

  • TD Everyone: Digest Townhall Suggestions

 

    • Justify numbers
    • TD Andy: send out funding brochure regularly
    • educating presenters and voters
      • i.e. the brochure, talk to the people who are about to present
      • talk about certain things before the funding process
    • TD Andy: add more information to info sheet (a FAQ)
    • budget analysis for constituent groups
      • refer them to Kusum
  • Corporate Sponsorship
    • Delta
      • APSC Formal ?!?!?!??!?!
      • TD Andy: follow up with Delta

 

External

    • TD Brandon: Look into project initiative database
    • APIs in media with PAAF film series
      • reached out --- currently discussing
        • Sangam, Penn Cinema Initiatives
        • Feb 7 or Feb 14
        • Talking w/ PAAF director (discussion) - Ricki’s Promise (movie)
        • TD Majid: Collab with Matt to bring in comedians (David So, Dan Nainan)
        • early Feb - Dan confirmed
          • comedy night in March
        • Feb/March - bring in Keli Lee (casting for ABC)
          • meeting w/ UME programmer
    • want to talk to other externals of coalitions to do semester-long initiatives
      • finished at retreat
    • talk to PRISM about how to educate constituents
      • talked a little bit to Steve
      • student run version --- talk to APALI about this
      • skype call between APALI facilitator, student, etc.
      • TD Majid: Get APALI facilitators, iBelieve TA,
    • PTS, HKSA, etc. Speaker Event
    • MSA Collaboration
    • 5B statement about anti-muslim attacks
      • DP editorial piece
    • getting feedback on events
      • after event, create google form for groups
      • sending out form before next GBM - talk about this feedback at the meetings
        • suggestion box (?)
        • right after GBM
        • End of semester - What did you enjoy from the semester / How can we improve

 

  • IDEA: Majid Can Make a Presentation Around Team Dynamics from his MGMT Class

 

    • PAAFF
      • February
      • Wednesday February 24th 8 PM Harrison Screening room
        • iCare also wants to do a raffle during the event

 

  • TD Majid: Talk about logistics of inviting iCare external members, JUST BECAUSE OF LOGISTICS PLZ WE LOVE YOU
  • TD Sarah: Move PAACH Biweekly event for that week

 

      • PCI - Federal Donuts
      • TD Majid and Andy: ask cinema studies department to offer extra credit
      • tried to get director to come

 

  • TD Sarah: ask ASAM to offer extra credit
  • TD Andy: Work with Majid to reach out to Van Pelt for acquisition request for movie
  • TD Michelle: General series graphic for both events (APSC PAAFF Screening Series, APIs in the Arts)

 

      • Sangam is going to help with marketing, after that can get involved in discussions
      • small discussion with PAAF or director
      • academic acquisition to get dvds - petitioning library to acquire rights to specific film
        • Van Pelt allows - can utilize for future events
      • March
      • keeping it at the same month and time
      • in the gbm before, ask them what movie they want
    • Speakers
      • PTS, HKSA, Collab

 

  • TD Michelle (with Majid’s Direction): Create Cover Photo for Asian Americans in Entertainment Series
  • TD Michelle and Majid: Ask Isabel if we can add Speaker Series Seal to Cover Photo, and Announce that this is part of our series at the Event.

 

      • looking at CAPE for other speaker ideas
      • Keli Lee

 

  • Wait On Response
  • TD Michelle: create google form for speaker suggestions on website + feedback form (post in general fb group)

 

          • date, name of event, etc. (general one)
          • suggestions form on its own (two separate forms)

 

  • TD Majid:  Think about David So Event for March Speaker/Performer
  • TD Majid: List of Speakers for the Rest of the Series

 

    • Muslim-related Initiatives
      • Visit MSA Board Meeting with 5B member(s)
        • Tuesday 8-9
        • bring non-Muslim 5B members
      • Statement in 5B
        • reached out to various organizations to get them to sign (PRISM board is down)
          • reached out to UA, etc.

 

  • TD Everyone: Think about clubs/groups that would be down to sign the 5B statement + send out to constituent groups
  • TD Andy and Majid: Work with Majid, IFC with regards to the 5B statement (check up, etc.), Facebook Thread.
  • TD Sarah: Reach out to Panhellenic Council with regards to the 5B statement
  • TD Majid: Create spreadsheet for disseminating the 5B statement

 

      • TD Michelle: OpEds in the DP for statements
      • New group
        • related to Amy Guttman meeting
        • make statement about positive things rather than condemning
        • meeting on Tuesday with Chaplains
        • Monday Meeting w/ Steering Committee
        • Push for statement!
      • MAG Meeting First
        • fairly diverse group - we want to open it up to all these groups
          • administration can see that this is an issue beyond just one community
        • more facilitation of a discussion

 

  • I Believe
  • TD Majid: Set meetings with Muslim APALI grads and iBelieve Grads

 

 

Communications

    • AT&T Sponsorship - 2016 New GenerAsian
      • Feb Launch Date - Will start looking for possible people to feature
        • Made a graphic

 

  • TD Michelle: Send spreadsheet out for AT&T nominations

 

          • diversity in who we pick

 

  • TD Michelle: Release the graphic and launch campaign

 

      • A lot of changes, contacting and emailing the sponsors
        • Issues: Asked for samples but the samples they gave were very sponsor-like
        • Prizes changed - don’t have the iPad anymore but have more prizes
    • ECAASU - Made event, gauged interest
      • Social Media
      • Mondays
    • PVP Meeting
      • Had retreat where groups were brought in from sports, fraternities etc.
        • not enough awareness in other age groups (not just freshmen) about issues (mental health)
        • trying to find ways to implement mental health in sports and greek life
      • Attending PVP meeting this week

 

  • TD Michelle: Send report to Sarah

 

  • Meeting w/ Peter
    • Discussed our vision meeting
    • Regarding API mental health
      • Talk to Asian Americans in CAPS who understand Penn culture a lot more
    • Develop connections with all media outlets
      • Within Penn: (Newspapers like the DP, Media & Entertainment, etc.)
        • Potentially highlight API students in the DP
      • Outside of Penn: Develop skill of how to develop a press release; public statements
      • Pipeline for stories of API students on campus
        • Meaningful stories for APIs at Penn (“Humans of New York” style)
      • Promoting ASAM Department
    • Archival System - Video Vlog, etc.
      • Peter said that using a media outlet that can be updated
  • Start weekly spotlights again
    • Already got 3 nominations and a few submissions
    • Thinking about possibly creating a Facebook event to gain more interest + already made a graphic for it
    • Emailed APSC constituents
    • TD Michelle: Follow up on submissions or nominations for the APSC weekly spotlight
  • TD Michelle, Sarah: Finish making the Powerpoint for the GBM on Wednesday
  • TD Michelle: Posting Minutes to Website
  • TD Michelle: Sending TDs
  • TD Michelle: Check up on feedback form
  • Photo campaign
    • Highlighting issues in social media
    • Website launch
      • Forum
      • update non-constituent boards
    • APSC Snapchat Idea - still want to do this! Maybe I can just make one and provide the QR code at the next GBM and so members can start to use it?
      • question of whether to keep APSC snapchat to our board (as in when we attend events we use it) or to open up to all community members so that they can snap their own events ??????
      • February 17th GBM
      • Talked with people at the Town Hall about it; one group was very open and for the idea
      • Snapchat: group boards can switch it up throughout the week or during large events (form system)

 

  • TD Michelle, Sarah: Resources on APSC Website (Tab for Resources?)

 

    • Combatting stigmas with mental health
    • Make APSC more of a safe space by increasing discussion (broadening topics) to non-API issues
    • Make APSC more fun - too administrative
      • like the bacon ice breaker
      • bonding activities
        • take APSC liaisons to eat
        • people would be more open
        • bonfire chats

 

  • TD Michelle: start working on brochure for APSC resources

 

 

Discussion

    • GBM Planning
      • Icebreaker

 

  • TD Brandon and Yen-Yen: create politically charged icebreaker

 

      • Announcements
      • Sarah
        • committee apps extended
        • online bias assessment report
        • focus group recap
        • mental health workshop
        • Probation and Strike system
      • Maya:
        • Board mixer March signups, Feb. make them happen
        • APSC dollars: start posting and sending me pictures!
        • Townhall recap
        • Presidents’ groupme?
      • Michelle:
        • Nominations for AT&T Scholarship
        • Feedback form for future speaker events
        • PAVE Recruiting
      • Brandon:
        • Meeting with PCUW
        • PAACH Leadership Meeting
        • TD Brandon: Send rules to Sarah (graphic)
      • Majid: PAAFF Screening (Federal Donuts and more!), That Asian Activist: Michele Carlson - Speaker Series, 5B Statement Co-Signs, Suggestions for Speakers and Screenings, VPUL Meeting Recap (Award for Diversity Mentorship, Faculty Diversity Funding, A,my Gutmann Statement → VPUL has been flexible),
      • Yen-Yen:
        • Recap of Voting event
        • UC Open Forum
        • PAACH Calendar
      • Andy:
        • Funding Apps for PTS: Let’s Get Brunch! and PTS: The Asian Activist Michele Carlson
      • Constituent Announcements
    • Probation and Strike System
      • remind people that these rules exist.

 

  • 3 unexcused absences each semester currently
  • TD Sarah: Look more into Probation system
  • TD Sarah: Talk to smaller groups - possibly create a separate board position for ‘external’

 

      • representative does not necessarily have to be on board but has to report back to board